Invitation and agenda for TDF board meeting on Monday, 2025-11-17, 1700 UTC (1800 Berlin time)

Dear Community,

I hereby invite you to our next TDF board meeting which takes place on Monday, 2025-11-17, 1700 UTC (1800 Berlin time) at https://jitsi.documentfoundation.org/TDFBoard

For time zone conversion, see e.g.: Time Zone Converter – Time Difference Calculator

Agenda:
Public section:

  • Community Q&A: 10 minutes
  • Potential grants for LibreOffice: 5 minutes
  • Update on TDF’s participation in the ODF TC: 5 minutes
  • Budget 2026: 5 minutes
  • Developer hiring status: 5 minutes
  • Community bylaws: 10 minutes
  • Code of Ethics and Fiduciary Duties: 10 minutes - FiduciaryDuties - The Document Foundation Nextcloud

Trustee/members-only section:

  • Nothing for this meeting

Board and MC only section:

  • Wealth management: 5 minutes
  • Audit status: 5 minutes*
  • Ideas to review TDF’s Advisory Board scope, processes and memberships: 10 minutes

Best,
Eliane

no minutes from previous call ?
Invitation and agenda for TDF board meeting on Monday, 2025-10-20, 1600 UTC (1800 Berlin time)

Sorry, that’s waiting on me – finishing them today.

Thanks a lot @mikesaunders!
They have been sent to the directors now for a review, and will be published then early next week.

   

could this point of vote participation be addressed :

I believe the topic has already been extensively covered both here and on earlier calls.

S.

Could you expand a bit on what you mean with “addressed”?

Do you want to know why some directors are not as active as one might expect, set up rules related to directors’ quantitative and qualitative participation, both?

Maybe it’s something we should add to the Code of Ethics and Fiduciary Duties?

thanks for asking.
personally, I’d like to see in priority the participation “officially” consolidated somewhere easily available (wiki or nexcloud, or …) so that the “community” can be made aware.
if available for previous BoDs the better.

meanwhile, I’ve no predefined idea, and let you (BoD or MC or …) provide explanations or suggest improvements as you just did.

so “addressed” : others may have related reactions/questions.

I don’t know wht effort has been made into this, but it would be nice to have consistent wording (Member or member or Director …), and how it relates or completes the statutes. and again are there “bylaws” or not.

in the same idea : who are the officers ?
is the wording really helpful in Board of Directors — The Document Foundation : The Board of Directors (or “BoD”) is the Foundation’s Board of Directors, … :thinking:

the pt is to consolidate the matter.
you defintely explained :

but I haven’t seen any official breakdown or remedy.

would be nice to have dates or links to go to read to.
not just beliefs :wink:

It would, but there are none, because the matters are all presented for voting in the secret mailing list, and there is no inclusion in meetings and thus no minuted discussions. Using “who voted” as a metric is an interesting partisan game but is not useful for understanding how work is being handled.

S.

I don’t get your point.

ok.
it raises an intersting pt, which is actually " *who attended * ", not just " who voted ".

IMHO, these basic figures would be informative. personally I have no idea of the average vote number of a 2 year mandate.

I have never thought about it as, IIRC, the apparent dereliction of duties by some board members has never been this bad especially on fundamental matters related to the running of TDF itself such as:

It is understandable that some might miss the odd vote but some votes are extremely important and follow exchanges of documents and comments done on the directors mailing list as a standard procedure since many years.

The numbers you provided, which I haven’t had the time to verify, seem to show that something is seriously wrong.

Directors know that they should check regularly their mailboxes for discussions and votes and most do that when they have a moment available as you can see from the numbers you shared.

We should look at what the board options are when there is an apparent dereliction of duties by one or more directors.

I started proposing to adopt a document listing the Fiduciary Duties 3 years ago but it’s only with this board that things got finally moving.

True. I focused more on getting the substance sorted than the form up to now.
I’ve uploaded a new version of the documents with wording that is mostly consistent.

They are complementary and clarify commonly recognised norms and behaviours that have been overlooked in the past and that in my opinion should be made clear to all.

We never had Bylaws but the plan is to have them very soon. They will be presented in today’s meeting and will be shared.

As these refer to votes I’ve been preparing, here’s also the pre-announcement that they would start: