Hello,
the following decision, which was taken in private on 2023-12-31, is now made public in accordance with our statutes.
The Board of Directors at the time of voting consists of 7 seat holders (not including deputies).
In order to be quorate, 4 members need to participate to the vote.
A total of 7 Board of Directors members have participated in the vote.
The vote is quorate.
A decision could be reached with a simple majority of 4 votes.
Result of vote: 5 approvals, 0 abstains, 2 disapprovals.
Decision: The proposal has been accepted.
The vote was also supported by one deputy director.
Participants in the vote:
Thorsten Behrens
Cor Nouws
László Németh
Ayhan Yalçinsoy
Paolo Vecchi
Emiliano Vavassori
Gábor Kelemen
Gabriel Massei
Thorsten Behrens wrote on 29/12/2023 00:40:
Dear board,
as discussed in the last few days, I hereby put to vote the TDF annual
budget for 2023.Please see the original budget discussion started by Florian for
history and context:A note: the annual budget (which is part of the annual reporting to
the foundation authorities) consists of the activity report (already
approved) and the financial report. Of that, the closing ledger was
also approved. What is missing is the reserve building, and 2023
budget.Now for the reserve building and 2023 budget.
The budget drafts have been shared with the board before already, you
can find the final version here:[board internal link]
As discussed before, and after cross-checking by tax advise, a total
of 1,955,195.41 € needs to be planned in.The capital stock we can’t spend is 50,000 €
The Free reserves we can, but do not have to spend, are 953,768.13 €
The recurring costs, including compensations, accountant, legal advice
are 947,864.56 €Running cost & discretionary spending are 32,500.00 €
Trainings are 5,000.00 €
Infrastructure is 74,000.00 €For LibOCon and FOSDEM 40,000 € are planned in
For community projects 65,000,00 € are planned in
For the marketing budget 20,000 € are planned inThis sums up to 1,184,364.56 €.
Assigned to pending projects that should still happen from 2022 and
earlier are 94,567.04 €. These projects are:(Note that projects are listed as per January 1, 2023)
- MC request: Improvements on the Membership Committee tooling Tool
zur besseren Verwaltung der Kuratoriumsmitglieder- 2-4% budget to FLOSS software as devprojects or support Förderung
gemeinnütziger Projekte und Aktivitäten anderer Organisation mit
gleichen Zielen- MC request: TDF welcome kit for the members Informationsmaterial zur
Förderung ehrenamtlichen Engagements interessierter und neuer
Kuratoriumsmitglieder- Contract Weblate to sort out issues pointed out by the l10n
community Weiterentwicklung Lokalisierungs-Tool zur Verbesserung der
digitalen Teilhabe- Update & translate LibreLogo manual, complete LibreLogo unit tests
Aktualisierung und Übersetzung des LibreLogo-Handbuchs, zur
Wissensweitergabe- Decidim startup Implementation eines Tools zur Förderung
bürgerschaftlichen Engagements und Mitwirkung an Stiftungszielen- [MC] Carbon compensation Klimakompensation und CO2-Ausgleich für
Reisen von Mitwirkenden und Betreiben von Stiftungs-InfrastrukturThis leaves 676,263.81 € to be spent for new projects. Proposedas new
projects for 2023 are 184,328.99 €. These projects are:
- 10% project budget for members Von Kuratoren zur Erfüllung des
Stiftungszwecks vorzuschlagende Projektbudgets- Hardware for members Hardware zur Unterstützung und Ermöglichung
ehrenamtlicher Mitarbeit- BZ release funding Weiterentwicklung des Systems zum Melden und
Beheben von Programmfehlern und Vorschlägen- [MC] Training on the reform of foundation law changes incl. BoD
Trainings für Vorstand und Mitglieder-Komitee zu
gemeinnützigkeitsrechtlichen Themen- Outreachy Stipendium für Schüler und Studenten
- Trademark filing Markenanmeldungen
- External advise on board topic and procedures (Central Consultancy
report) Beratung für den Vorstand zur Stiftungsführung und
Governance- Legal consultations Projekt-Rechtsberatung
- “Compensation raises and fees” Gehaltserhöhungen
With all currently ranked and reviewed projects, we would underspend
by 491,934.82 €.Additionally, the board decides
to budget the following emergency reserves (the numbers have been
discussed with the executive director, but are based on estimates and
limited information):
- Addition legal advice required
- Expert advise on trademarks
- Independent expertise on trademarks
- Legal reserves
The above amounts to 491,000.00 € emergency spending and reserves,
resulting in a total budget for 2023 of 1,954,260.59 €.The board authorizes Florian, in collaboration with tax advise, to
adjust budget details to match current accounting and tax rules, as
well as the total required reserve building for 2023.This vote runs for 48h, starting now.
Cheers,
– Thorsten
