The Document Foundation Board of Directors Meeting 2024-05-06 - Call Minutes

The Document Foundation
Board of Directors Meeting 2024-05-06
Call Minutes

Date: Monday, May 6, 2024
Location: Jitsi

Session chair: Simon Phipps
Keeper of the minutes: Stephan Ficht (unanimously accepted by all participants)

In the call:

Eliane Domingos (Chairperson), Simon Phipps (Deputy Chairperson), Sophie Gautier (Member of the Board), László Németh (Member of the Board), Eike Rathke (Member of the Board), Bjoern Michaelsen (Member of the Board), Italo Vignoli (Member of the Board - joined at 16:14 UTC)

Mike Saunders (Deputy Member of the Board), Paolo Vecchi (Deputy Member of the Board)

Florian Effenberger (Executive Director), Stephan Ficht (Administrative Assistant)

Carlo K. Piana (Community), Mike Schinagl (Community)

Representation: None

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

Eliane asked Simon to chair today’s board meeting.

The meeting commenced at 16:00 UTC (18:00 Berlin time).

No conflict of interest was expressed from any directors.

PUBLIC SECTION

There were no questions from the community.

TRUSTEES/MEMBERS-ONLY SECTION

Nothing for this meeting.

BOARD AND MEMBERSHIP COMMITTEE-ONLY SECTION

As there were no agenda items in the Trustees/Members-Only section, the meeting progressed to a closed session also attended by the Membership Committee as observers. The closed session was due to the most urgent matters discussed being of a sensitive commercial/legal nature.

The meeting ended at 17:58 UTC (19:48 Berlin time).

Simon Phipps (Session chair)
Stephan Ficht (Keeper of the minutes)