Public agenda for TDF board meeting on Friday, May 22nd at 1300 Berlin time (UTC+2)

Board Discuss
#1

Dear community,

find below the public agenda for our

-> TDF board meeting with a public part, and if needed followed by a private part (- no topics in the private part so far -)
-> on Friday, May 22nd at 1300 Berlin time

For time zone conversion, see e.g.
https://www.timeanddate.com/worldclock/converted.html?iso=20200522T13&p1=37&p2=136&p3=241&p4=589

-> at https://jitsi.documentfoundation.org/TDFBoard

as we gain good experience last time after improvements of the TDF instance from the team, if possible use Chrome browser and do not use video and until not speaking up please mute.

-> AGENDA:

Public Part

1. Q&A: Answering Questions from the community (All, max. 10 minutes)

    Rationale: Provide an opportunity for the community to ask questions to the new board and about TDF.

2. Discuss: Ecosystem & Sustainability (Michael, All 15min)

    Rationale: Discussion, relevance and dependencies for TDF

3. Discuss: Quick check of fitting prerequisites and procedure of the vote for the next agenda item (Lothar, Board members, All 5 minutes)

    Rationale: Clarifying about voting of the next agenda item

4. Voting on proposal of Paolo: (Paolo, Board members 15 minutes)

    Voting proposal via Mail from Paolo Vecchi at 16.05., 13.15 UTC+2: "...

    Enable the infrastructure team to deliver the following packages with TDF and LibreOffice branding:
     - docker images
     - ownCloud connector (from which we have already got confirmation of acceptance) for LOOL
     - once that is in place I will ask NextCloud for the opportunity to do the same
     - Univention marketplace packages for LOOL
     - all packages and connectors will be maintained and updated on a monthly basis unless urgent patches/bug fixes are required sooner
     - the latest stable version of LOOL code will be used to build the images
     - the infrastructure oversight team will ensure that all issues that may impede the execution of this plan are identified and solved promptly
     - the infrastructure oversight team should evaluate, and report back to the BoD, if TDF should use its own Gerrit server for LOOL or Collabora's see ticket
https://bugs.documentfoundation.org/show_bug.cgi?id=132349
     - LibreOffice branded documentation/help files should be created to make it as easy as possible to install docker images/Univention packages
     - TDF's LOOL packages will be free and supported only by the community. No paid/support options will be made available by TDF
     - In the download page it will be made clear that if LOOL is used in enterprise environment support options are available through the members of TDF's ecosystem
   At a later stage eventual limitations in terms of concurrent users/documents will be discussed.
   ..."

   Rationale: explanation of voting item(s), getting a valid voting result on Paolos proposal as described above

5. Discuss: Status of redmine tickets of the board (Thorsten, All 10min)

    Rationale: Clarifying which tickets/list, what todos, who is caring, until when

  Private Part

  - No topic in private so far -

Florian

#2

Hi Florian,

Item 4 on the agenda is a significant change to past decisions on the subject by the Board. Is there any background information such as a paper describing the rationale and impact of the change please?

Thanks!

Simon

On Mon, May 18, 2020 at 8:31 AM Florian Effenberger <floeff@documentfoundation.org> wrote:

Dear community,

find below the public agenda for our

→ TDF board meeting with a public part, and if needed followed by a
private part (- no topics in the private part so far -)
→ on Friday, May 22nd at 1300 Berlin time

For time zone conversion, see e.g.
https://www.timeanddate.com/worldclock/converted.html?iso=20200522T13&p1=37&p2=136&p3=241&p4=589

→ at https://jitsi.documentfoundation.org/TDFBoard

as we gain good experience last time after improvements of the TDF
instance from the team, if possible use Chrome browser and do not use
video and until not speaking up please mute.

→ AGENDA:

Public Part

  1. Q&A: Answering Questions from the community (All, max. 10 minutes)

Rationale: Provide an opportunity for the community to ask questions
to the new board and about TDF.

  1. Discuss: Ecosystem & Sustainability (Michael, All 15min)

Rationale: Discussion, relevance and dependencies for TDF

  1. Discuss: Quick check of fitting prerequisites and procedure of the
    vote for the next agenda item (Lothar, Board members, All 5 minutes)

Rationale: Clarifying about voting of the next agenda item

  1. Voting on proposal of Paolo: (Paolo, Board members 15 minutes)

Voting proposal via Mail from Paolo Vecchi at 16.05., 13.15 UTC+2: "…

Enable the infrastructure team to deliver the following packages
with TDF and LibreOffice branding:

  • docker images
  • ownCloud connector (from which we have already got confirmation
    of acceptance) for LOOL
  • once that is in place I will ask NextCloud for the opportunity to
    do the same
  • Univention marketplace packages for LOOL
  • all packages and connectors will be maintained and updated on a
    monthly basis unless urgent patches/bug fixes are required sooner
  • the latest stable version of LOOL code will be used to build the
    images
  • the infrastructure oversight team will ensure that all issues
    that may impede the execution of this plan are identified and solved
    promptly
  • the infrastructure oversight team should evaluate, and report
    back to the BoD, if TDF should use its own Gerrit server for LOOL or
    Collabora’s see ticket
    https://bugs.documentfoundation.org/show_bug.cgi?id=132349
  • LibreOffice branded documentation/help files should be created to
    make it as easy as possible to install docker images/Univention packages
  • TDF’s LOOL packages will be free and supported only by the
    community. No paid/support options will be made available by TDF
  • In the download page it will be made clear that if LOOL is used
    in enterprise environment support options are available through the
    members of TDF’s ecosystem
    At a later stage eventual limitations in terms of concurrent
    users/documents will be discussed.
    …"

Rationale: explanation of voting item(s), getting a valid voting
result on Paolos proposal as described above

  1. Discuss: Status of redmine tickets of the board (Thorsten, All 10min)

Rationale: Clarifying which tickets/list, what todos, who is caring,
until when

Private Part

  • No topic in private so far -

Florian

#3

Hi Simon,

thanks for asking.

As you may have been made aware the Board has been very busy discussing many topics and working to propose many new developments, like item 4, that I’m sure will make the community very happy.

All items will be the subject to a public discussion so you are very welcome to participate.

Ciao

Paolo

On 20/05/2020 16:17, Simon Phipps wrote:

Hi Florian,

Item 4 on the agenda is a significant change to past decisions on the subject by the Board. Is there any background information such as a paper describing the rationale and impact of the change please?

Thanks!

Simon

On Mon, May 18, 2020 at 8:31 AM Florian Effenberger <floeff@documentfoundation.org> wrote:

Dear community,

find below the public agenda for our

→ TDF board meeting with a public part, and if needed followed by a
private part (- no topics in the private part so far -)
→ on Friday, May 22nd at 1300 Berlin time

For time zone conversion, see e.g.
https://www.timeanddate.com/worldclock/converted.html?iso=20200522T13&p1=37&p2=136&p3=241&p4=589

→ at https://jitsi.documentfoundation.org/TDFBoard

as we gain good experience last time after improvements of the TDF
instance from the team, if possible use Chrome browser and do not use
video and until not speaking up please mute.

→ AGENDA:

Public Part

  1. Q&A: Answering Questions from the community (All, max. 10 minutes)

Rationale: Provide an opportunity for the community to ask questions
to the new board and about TDF.

  1. Discuss: Ecosystem & Sustainability (Michael, All 15min)

Rationale: Discussion, relevance and dependencies for TDF

  1. Discuss: Quick check of fitting prerequisites and procedure of the
    vote for the next agenda item (Lothar, Board members, All 5 minutes)

Rationale: Clarifying about voting of the next agenda item

  1. Voting on proposal of Paolo: (Paolo, Board members 15 minutes)

Voting proposal via Mail from Paolo Vecchi at 16.05., 13.15 UTC+2: "…

Enable the infrastructure team to deliver the following packages
with TDF and LibreOffice branding:

  • docker images
  • ownCloud connector (from which we have already got confirmation
    of acceptance) for LOOL
  • once that is in place I will ask NextCloud for the opportunity to
    do the same
  • Univention marketplace packages for LOOL
  • all packages and connectors will be maintained and updated on a
    monthly basis unless urgent patches/bug fixes are required sooner
  • the latest stable version of LOOL code will be used to build the
    images
  • the infrastructure oversight team will ensure that all issues
    that may impede the execution of this plan are identified and solved
    promptly
  • the infrastructure oversight team should evaluate, and report
    back to the BoD, if TDF should use its own Gerrit server for LOOL or
    Collabora’s see ticket
    https://bugs.documentfoundation.org/show_bug.cgi?id=132349
  • LibreOffice branded documentation/help files should be created to
    make it as easy as possible to install docker images/Univention packages
  • TDF’s LOOL packages will be free and supported only by the
    community. No paid/support options will be made available by TDF
  • In the download page it will be made clear that if LOOL is used
    in enterprise environment support options are available through the
    members of TDF’s ecosystem
    At a later stage eventual limitations in terms of concurrent
    users/documents will be discussed.
    …"

Rationale: explanation of voting item(s), getting a valid voting
result on Paolos proposal as described above

  1. Discuss: Status of redmine tickets of the board (Thorsten, All 10min)

Rationale: Clarifying which tickets/list, what todos, who is caring,
until when

Private Part

  • No topic in private so far -

Florian

#4

So you’re saying there is no written background context for this proposal. Has it been discussed by the Board previously? Coming into the discussion cold is unlikely to be good.

S.

On Wed, May 20, 2020 at 4:21 PM Paolo Vecchi <paolo.vecchi@documentfoundation.org> wrote:

Hi Simon,

thanks for asking.

As you may have been made aware the Board has been very busy discussing many topics and working to propose many new developments, like item 4, that I’m sure will make the community very happy.

All items will be the subject to a public discussion so you are very welcome to participate.

Ciao

Paolo

On 20/05/2020 16:17, Simon Phipps wrote:

Hi Florian,

Item 4 on the agenda is a significant change to past decisions on the subject by the Board. Is there any background information such as a paper describing the rationale and impact of the change please?

Thanks!

Simon

On Mon, May 18, 2020 at 8:31 AM Florian Effenberger <floeff@documentfoundation.org> wrote:

Dear community,

find below the public agenda for our

→ TDF board meeting with a public part, and if needed followed by a
private part (- no topics in the private part so far -)
→ on Friday, May 22nd at 1300 Berlin time

For time zone conversion, see e.g.
https://www.timeanddate.com/worldclock/converted.html?iso=20200522T13&p1=37&p2=136&p3=241&p4=589

→ at https://jitsi.documentfoundation.org/TDFBoard

as we gain good experience last time after improvements of the TDF
instance from the team, if possible use Chrome browser and do not use
video and until not speaking up please mute.

→ AGENDA:

Public Part

  1. Q&A: Answering Questions from the community (All, max. 10 minutes)

Rationale: Provide an opportunity for the community to ask questions
to the new board and about TDF.

  1. Discuss: Ecosystem & Sustainability (Michael, All 15min)

Rationale: Discussion, relevance and dependencies for TDF

  1. Discuss: Quick check of fitting prerequisites and procedure of the
    vote for the next agenda item (Lothar, Board members, All 5 minutes)

Rationale: Clarifying about voting of the next agenda item

  1. Voting on proposal of Paolo: (Paolo, Board members 15 minutes)

Voting proposal via Mail from Paolo Vecchi at 16.05., 13.15 UTC+2: "…

Enable the infrastructure team to deliver the following packages
with TDF and LibreOffice branding:

  • docker images
  • ownCloud connector (from which we have already got confirmation
    of acceptance) for LOOL
  • once that is in place I will ask NextCloud for the opportunity to
    do the same
  • Univention marketplace packages for LOOL
  • all packages and connectors will be maintained and updated on a
    monthly basis unless urgent patches/bug fixes are required sooner
  • the latest stable version of LOOL code will be used to build the
    images
  • the infrastructure oversight team will ensure that all issues
    that may impede the execution of this plan are identified and solved
    promptly
  • the infrastructure oversight team should evaluate, and report
    back to the BoD, if TDF should use its own Gerrit server for LOOL or
    Collabora’s see ticket
    https://bugs.documentfoundation.org/show_bug.cgi?id=132349
  • LibreOffice branded documentation/help files should be created to
    make it as easy as possible to install docker images/Univention packages
  • TDF’s LOOL packages will be free and supported only by the
    community. No paid/support options will be made available by TDF
  • In the download page it will be made clear that if LOOL is used
    in enterprise environment support options are available through the
    members of TDF’s ecosystem
    At a later stage eventual limitations in terms of concurrent
    users/documents will be discussed.
    …"

Rationale: explanation of voting item(s), getting a valid voting
result on Paolos proposal as described above

  1. Discuss: Status of redmine tickets of the board (Thorsten, All 10min)

Rationale: Clarifying which tickets/list, what todos, who is caring,
until when

Private Part

  • No topic in private so far -

Florian

-- 
Paolo Vecchi - Deputy Member of the Board of Directors
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: [https://www.documentfoundation.org/imprint](https://www.documentfoundation.org/imprint)

–

#5

Sorry Simon but I’ve re-read the email I sent out and I don’t where it says what you imply, quite the opposite.

“See” you on Friday.

Paolo

On 20/05/2020 17:25, Simon Phipps wrote:

So you’re saying there is no written background context for this proposal. Has it been discussed by the Board previously? Coming into the discussion cold is unlikely to be good.

S.

On Wed, May 20, 2020 at 4:21 PM Paolo Vecchi <paolo.vecchi@documentfoundation.org> wrote:

Hi Simon,

thanks for asking.

As you may have been made aware the Board has been very busy discussing many topics and working to propose many new developments, like item 4, that I’m sure will make the community very happy.

All items will be the subject to a public discussion so you are very welcome to participate.

Ciao

Paolo

On 20/05/2020 16:17, Simon Phipps wrote:

Hi Florian,

Item 4 on the agenda is a significant change to past decisions on the subject by the Board. Is there any background information such as a paper describing the rationale and impact of the change please?

Thanks!

Simon

On Mon, May 18, 2020 at 8:31 AM Florian Effenberger <floeff@documentfoundation.org> wrote:

Dear community,

find below the public agenda for our

→ TDF board meeting with a public part, and if needed followed by a
private part (- no topics in the private part so far -)
→ on Friday, May 22nd at 1300 Berlin time

For time zone conversion, see e.g.
https://www.timeanddate.com/worldclock/converted.html?iso=20200522T13&p1=37&p2=136&p3=241&p4=589

→ at https://jitsi.documentfoundation.org/TDFBoard

as we gain good experience last time after improvements of the TDF
instance from the team, if possible use Chrome browser and do not use
video and until not speaking up please mute.

→ AGENDA:

Public Part

  1. Q&A: Answering Questions from the community (All, max. 10 minutes)

Rationale: Provide an opportunity for the community to ask questions
to the new board and about TDF.

  1. Discuss: Ecosystem & Sustainability (Michael, All 15min)

Rationale: Discussion, relevance and dependencies for TDF

  1. Discuss: Quick check of fitting prerequisites and procedure of the
    vote for the next agenda item (Lothar, Board members, All 5 minutes)

Rationale: Clarifying about voting of the next agenda item

  1. Voting on proposal of Paolo: (Paolo, Board members 15 minutes)

Voting proposal via Mail from Paolo Vecchi at 16.05., 13.15 UTC+2: "…

Enable the infrastructure team to deliver the following packages
with TDF and LibreOffice branding:

  • docker images
  • ownCloud connector (from which we have already got confirmation
    of acceptance) for LOOL
  • once that is in place I will ask NextCloud for the opportunity to
    do the same
  • Univention marketplace packages for LOOL
  • all packages and connectors will be maintained and updated on a
    monthly basis unless urgent patches/bug fixes are required sooner
  • the latest stable version of LOOL code will be used to build the
    images
  • the infrastructure oversight team will ensure that all issues
    that may impede the execution of this plan are identified and solved
    promptly
  • the infrastructure oversight team should evaluate, and report
    back to the BoD, if TDF should use its own Gerrit server for LOOL or
    Collabora’s see ticket
    https://bugs.documentfoundation.org/show_bug.cgi?id=132349
  • LibreOffice branded documentation/help files should be created to
    make it as easy as possible to install docker images/Univention packages
  • TDF’s LOOL packages will be free and supported only by the
    community. No paid/support options will be made available by TDF
  • In the download page it will be made clear that if LOOL is used
    in enterprise environment support options are available through the
    members of TDF’s ecosystem
    At a later stage eventual limitations in terms of concurrent
    users/documents will be discussed.
    …"

Rationale: explanation of voting item(s), getting a valid voting
result on Paolos proposal as described above

  1. Discuss: Status of redmine tickets of the board (Thorsten, All 10min)

Rationale: Clarifying which tickets/list, what todos, who is caring,
until when

Private Part

  • No topic in private so far -

Florian

-- 
Paolo Vecchi - Deputy Member of the Board of Directors
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: [https://www.documentfoundation.org/imprint](https://www.documentfoundation.org/imprint)

–

Simon Phipps

Office: +1 (415) 683-7660 or +44 (238) 098 7027
Signal/Mobile: +44 774 776 2816

#6

My original message asked for the background materials so everyone can start the conversation from the same point. You responded to that direct question without mentioning any. Do they exist?

Thanks

Simon

On Wed, May 20, 2020 at 4:32 PM Paolo Vecchi <paolo.vecchi@documentfoundation.org> wrote:

Sorry Simon but I’ve re-read the email I sent out and I don’t where it says what you imply, quite the opposite.

“See” you on Friday.

Paolo

On 20/05/2020 17:25, Simon Phipps wrote:

So you’re saying there is no written background context for this proposal. Has it been discussed by the Board previously? Coming into the discussion cold is unlikely to be good.

S.

On Wed, May 20, 2020 at 4:21 PM Paolo Vecchi <paolo.vecchi@documentfoundation.org> wrote:

Hi Simon,

thanks for asking.

As you may have been made aware the Board has been very busy discussing many topics and working to propose many new developments, like item 4, that I’m sure will make the community very happy.

All items will be the subject to a public discussion so you are very welcome to participate.

Ciao

Paolo

On 20/05/2020 16:17, Simon Phipps wrote:

Hi Florian,

Item 4 on the agenda is a significant change to past decisions on the subject by the Board. Is there any background information such as a paper describing the rationale and impact of the change please?

Thanks!

Simon

On Mon, May 18, 2020 at 8:31 AM Florian Effenberger <floeff@documentfoundation.org> wrote:

Dear community,

find below the public agenda for our

→ TDF board meeting with a public part, and if needed followed by a
private part (- no topics in the private part so far -)
→ on Friday, May 22nd at 1300 Berlin time

For time zone conversion, see e.g.
https://www.timeanddate.com/worldclock/converted.html?iso=20200522T13&p1=37&p2=136&p3=241&p4=589

→ at https://jitsi.documentfoundation.org/TDFBoard

as we gain good experience last time after improvements of the TDF
instance from the team, if possible use Chrome browser and do not use
video and until not speaking up please mute.

→ AGENDA:

Public Part

  1. Q&A: Answering Questions from the community (All, max. 10 minutes)

Rationale: Provide an opportunity for the community to ask questions
to the new board and about TDF.

  1. Discuss: Ecosystem & Sustainability (Michael, All 15min)

Rationale: Discussion, relevance and dependencies for TDF

  1. Discuss: Quick check of fitting prerequisites and procedure of the
    vote for the next agenda item (Lothar, Board members, All 5 minutes)

Rationale: Clarifying about voting of the next agenda item

  1. Voting on proposal of Paolo: (Paolo, Board members 15 minutes)

Voting proposal via Mail from Paolo Vecchi at 16.05., 13.15 UTC+2: "…

Enable the infrastructure team to deliver the following packages
with TDF and LibreOffice branding:

  • docker images
  • ownCloud connector (from which we have already got confirmation
    of acceptance) for LOOL
  • once that is in place I will ask NextCloud for the opportunity to
    do the same
  • Univention marketplace packages for LOOL
  • all packages and connectors will be maintained and updated on a
    monthly basis unless urgent patches/bug fixes are required sooner
  • the latest stable version of LOOL code will be used to build the
    images
  • the infrastructure oversight team will ensure that all issues
    that may impede the execution of this plan are identified and solved
    promptly
  • the infrastructure oversight team should evaluate, and report
    back to the BoD, if TDF should use its own Gerrit server for LOOL or
    Collabora’s see ticket
    https://bugs.documentfoundation.org/show_bug.cgi?id=132349
  • LibreOffice branded documentation/help files should be created to
    make it as easy as possible to install docker images/Univention packages
  • TDF’s LOOL packages will be free and supported only by the
    community. No paid/support options will be made available by TDF
  • In the download page it will be made clear that if LOOL is used
    in enterprise environment support options are available through the
    members of TDF’s ecosystem
    At a later stage eventual limitations in terms of concurrent
    users/documents will be discussed.
    …"

Rationale: explanation of voting item(s), getting a valid voting
result on Paolos proposal as described above

  1. Discuss: Status of redmine tickets of the board (Thorsten, All 10min)

Rationale: Clarifying which tickets/list, what todos, who is caring,
until when

Private Part

  • No topic in private so far -

Florian

-- 
Paolo Vecchi - Deputy Member of the Board of Directors
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: [https://www.documentfoundation.org/imprint](https://www.documentfoundation.org/imprint)

–

Simon Phipps

Office: +1 (415) 683-7660 or +44 (238) 098 7027
Signal/Mobile: +44 774 776 2816

-- 
Paolo Vecchi - Deputy Member of the Board of Directors
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: [https://www.documentfoundation.org/imprint](https://www.documentfoundation.org/imprint)

–

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