[previous private MINUTES] 2023-12-18

As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2023-12-18 meeting of the previous board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.

Disclaimer: The following private minutes from the previous board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the respective board.

Marina asks to get the message about Emiliano, only has what Paolo shared with the members. Board is fine with this, Florian will share with the MC.

Forwarding the full conversation to the members has been postponed for now, as information went out, and can be revisited later.

Thorsten asks if any board decision making is affected.

[REDACTED: name of lawyer or law firm] expands that the authorities say Emiliano has to be treated as if he has still his office. We need to check if decisions were taken affected by deputy vote.

2. Discussion: Plans and initial budget ideas for 2024 (all, 20 minutes)
Rationale: The primary agenda item for this formal meeting is the discussion of the first draft of our 2024 budget, that we will finalize and approve early next year.

  • this needs to include an audit post-mortem, including projections for possible damages ([REDACTED: individual list of items])
  • this needs to include an update on the procurement policy (if we can’t tender anytime soon, we need to spend the money elsewhere)

3. Discussion, Vote: Look into 2023 budget, if needed re-vote (all, 20 minutes)

  • this needs a first result on TM questions, so we can factor in extra payments (or immaterial gains & losses)
  • then we need to re-vote the budget - @Florian, please share an updated budget spreadsheet at least 5 days ahead of the call!

4. Status Report, Discuss: Pending policy updates (Cor Nouws, Florian Effenberger, Thorsten Behrens, 5 mins)

  • as agreed last time, we need to decide on the whistleblower contact, latest in that call - so let’s make this item a tentative vote!

5. Discussion, Status update: Legal topic (Florian, Laszlo, 20 minutes)

  • update on TM agreements / talks needed here

6. Discussion: Status update strategic goals (all, 20 minutes)
Rationale: Discussion and follow-up from the items discussed in Berlin, Milano and Budapest

  • please check your relevant work items: [REDACTED: board-only link]
  • if you’re not making progress, please come forward (so we can find ways to delegate/crowd-source things)
  1. Discuss: Last minute item(s) (owner of the item, all 10 minutes)

The board-private meeting ends at 19:34 UTC / 20:34 Berlin time.