[previous private MINUTES] 2023-10-16

As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2023-10-16 meeting of the previous board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.

Disclaimer: The following private minutes from the previous board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the respective board.

Member-Private Section

4. Status Report, Discuss: LibOCon conclusions + Follow Up (Gabriel Masei, 10 mins)

  • general
    • gathering feedback
    • workshop
      • Experiences, survey?
    • university
      • follow up: work on message what we can offer
  • recap of conference (Gabriel)
  • anything else eg. for next year’s conf.
  • wait for Sophie’s input (Florian)
  • workshop with Polytehnica University (Gabriel)
    • team and community involved during 3 days
    • good first time experience
    • learning about how contributing to LO
    • much more students have registered
    • in the end ~20-30 participated
  • C++ side, scripting, python workshop (Gabriel)
    • kudos (Cor)
    • clear collection of all feedback
  • university totally open (Gabriel)
    • offering intern ships
    • eg [REDACTED: name of company]
    • TDF can do sth like that?
    • kind of summer school
    • evtl organize a special LO summer school
    • ongoing discussion
    • intern ship has some issues
    • keep talking/organizing that (Thorsten)
    • good contacts with dean (Gabriel)
      AI review this topic in a few weeks

5. Status Report, Discuss: Improving relations & communications (Thorsten Behrens, Cor Nouws, 10 mins)

What do we take home from the efforts around improving relations etc. We spent some time on that in Bucharest.

One of the people involved, wrote his summary (see below).
How to learn what others think? Chose the next steps?


  • Subject: Re: Notes from today’s mediation information call
    Date: Tue, 26 Sep 2023 10:07:22 +0200

See [REDACTED: board-internal link] for further details

Cor mentions facilitated meetings with board, staff etc. took place in Bukarest. Improving trust is a focus. Board must support Florian and the team more. More things in the board to discuss, will share more at a later time.

Board-Private Section + Uwe

6. Status Report: Status on audit and annual report (Florian Effenberger, 5 mins)

Skipped this item in favor of #7.

7. Status Report: Pending admin work (banks & taxes) (Florian Effenberger, Thorsten Behrens, 5 mins)

These items are still unaddressed from the FOSDEM meeting:

  • Status update bank verifications and closing of accounts
  • corporate tax declaration 2019-2021
  • recap (Florian)
    • [REDACTED: 87 lines of sensitive legal discussion]

8. Status Report: board and staff mediation (Florian Effenberger, Cor Nouws, 5 mins)

  • discuss next possible steps
  • find consensus what to do

Skipped this item in favor of #7.

9. Status Report: Re-hiring for developer role (Florian Effenberger, 5 mins)

Skipped this item in favor of #7.

10. Discuss: Quick recap board Deck usage (Thorsten Behrens, 5 mins)

Skipped this item in favor of #7.

11. Discuss: Last minute item(s) (tdf-board, 5 mins)

Rationale: if there is time left, and anything is popping up after sending the agenda

Board is fine for Florian to pay the second LibOCon invoice from [REDACTED: name of external company]. No objections.

The board-private meeting ends at 17:22 UTC / 19:22 Berlin time.