As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2023-04-03 meeting of the previous board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.
Disclaimer: The following private minutes from the previous board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the respective board.
4. Status Report, Discuss: TDF 2023 Budget Planning (tdf-board, 10 mins)
Update on budget, new items, continue planning from FOSDEM in-person meeting
Current budget spreadsheet:
- [REDACTED: link to board-only document with confidential numbers]
Thorsten asks for discussion about ‘Overview relative to donations’ sheet - a bit of discussions (Thorsten)
- don’t need to spend endless time
- have a look at budget sheet
- currently around ~1.4m ‘recurring income’ yearly
- glad that we were able to hire at least one dev (Cor)
- partly stuck for five years
- appreciate the bigger picture
- short picture (Thorsten)
- lot of money in the bank
- 3-5 year horizons
- need to spend
- grow income or cut projects
- ‘problem’ to spend a lot of money
- in some years need of things the staff to work on (Cor)
- room for changes
- not easily interchangeable
- do more on the short term
- major issue will be audit (Paolo)
- sort out the various discussions
- stabilizing things
- get second dev
fix languages issues to increase users base - extra volunteers and volunteers in countries not properly served
- carry on and keep reserves for the worst case -audit- too
- focus mind (Thorsten)
- big jump in donations
- q. to Uwe wrt his email
- feel free to spend as much as you want (Uwe)
- problematic NOT spending money
- investments in developers important (Paolo)
- not far away from understanding the issues
- keep in mind worst case secenario wrt to the audit
- refering to named risks (Uwe)
- has nothing to do with ‘spending’
- it’s more about book keepng
- take in account there are some risks
- in favor to hold back some amount (Thorsten)
any thought/comments from Gabor, Laszlo? - bank verifications (Thorsten)
- three relevant banks
- GLS is done (Cor)
- in favor to solve it soonly (Thorsten)
- Florian to chase it
- [REDACTED: six lines of sensitive legal discussion]
5. Status Report: Leftover Brussels items (Florian Effenberger, Thorsten Behrens, 10 mins)
These items are still unaddressed from the FOSDEM meeting:
- Status update bank verifications and closing of accounts
- GLS is done
- Berlin Bank - still open
- [REDACTED: seven lines of sensitive legal discussion]
- corporate tax declaration 2019-2021
- working on that
- fold that into item #6 from mc list
- call it done here
7. Status Report, Discuss: Discussion and budget for developer roles (Florian Effenberger, 10 mins)
Florian to update the board on recent progress, discuss details on concrete hirings
- [REDACTED: sensitive hiring discussion]
6. Status Report, Discuss: Next steps legal ToDo items (tdf-board, 10 mins)
We have been asked by the MC to act on items that have been known by the board for a long time. What’s the plan?
The MC asked also for updates on the actions taken but nothing has been reported back.
Progress since the last call, most items now with initial action
- it will be nice to have the MC topics covered too not always at the end of the call in 5 minutes (Marina)
- will deal with that by tomorrow (Thorsten)
- draft someth. and send it around today
MC leaving after topic 6 handled
8. Discuss: Last minute item(s) (tdf-board, 5 mins)
Rationale: if there is time left, and anything is popping up after sending the agenda
The private meeting ends at 17:34 UTC / 19:34 Berlin time.