Hello,
as one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes.
What follows is a decision taken in private, by the previous board, on 2023-10-11, which is now made public.
The Board of Directors at the time of voting consists of 7 seat holders (not including deputies).
In order to be quorate, 4 members need to participate to the vote.
A total of 6 Board of Directors members have participated in the vote.
The vote is quorate. One deputy director has participated as well.
Of the 6 participating directors, one abstained. Therefore a decision could be reached with a (relative) majority of 3 votes.
Result of vote: 5 approvals, 1 abstains, 0 disapprovals.
The vote was also supported by one deputy director.
Decision: The proposal has been accepted.
Participants in the vote:
Thorsten Behrens +1
Paolo Vecchi 0
László Németh +1
Ayhan Yalçinsoy +1
Gábor Kelemen +1
Cor Nouws +1
Gabriel Masei +1
Thanks all for helping the discussion and drafting!
I hereby call for a vote of the following resolution.
Please send your votes in the next 72 hours.// ------
The Board of Directors of the Document Foundation decides:
Additional to a. shielding the team in the ESC Ranking Procedure
(2, as demanded by 1); and b. anchoring a policy/various forms of
protection in a corporate compliance framework, which is a natural
next step in a growing TDF;to Protect & Shield Team and Tendering from undue influence;
with the following as a first version of the ruling:
= Preventing undue influence on staff around TDF tendering
Directors associated with ecosystem companies bidding on tenders
(3) are not allowed to have any contact, neither directly nor
indirectly, wrt ranked projects, tendered projects, and tenders
with team members handling tenders;In general, the board agrees that beyond that, all direction
towards the team needs to go via the ED, who himself is not
handling any of the above;Breaching of these rules must be reported immediately via the
whistle blowing procedure.The board asks Mike Schinagl to review this draft and communicate that with the board;
The board will then have the final vote.
References:
Carlo’s “opinion_signed.pdf” (Forwarded Jan 26 by Mike:)
"…Rules can be as strict only as there is staff that is free enough from external and internal pressure. In a public body, this means being sufficiently shielded from the political side and even from the top management. In a private entity, from stakeholders and – again – from members in a position of potential conflict of interest and this includes first and foremost members who are also affiliates with successful bidders "
See “Definitions for the tendering process” in
[VOTE] Technical Budgeting Procedure