The Document Foundation - Board of Directors Meeting 2024-12-16
Date: Monday, December 16, 2024
Location: Jitsi
Session chair: Eliane Domingos de Sousa
Notes for the minutes: Stephan Ficht, Florian Effenberger
In the call:
- Board - Osvaldo, Eliane, Simon, Paolo, Sophie, László
- Board deputies - Mike
- Membership committee - Balázs
- Membership committee substitutes - Shinji, Andreas
- Team - Florian, MichaelW, Stephan, cloph
- Community - Thorsten, MichaelM, Justin, Gabor, Dennis
Representation: Mike for Italo
The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call.
The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.
The meeting commences at 17:05 UTC (18:05 Berlin time).
Public section
Questions from the community (all) - 10 minutes
- any questions (Eliane)
- no questions raised
Budget 2025 (Florian) – 10 minutes
- collect proposals (Florian)
- initial version for FOSDEM
- please send proposals @italo or @directors
- ESC to handle? (Thorsten)
- procurement policy (Florian)
- messages collected
- explain on ESC possible? (Thorsten)
- will not be present (MichaelW)
- can go into details this week
- busy with small details (Florian)
- early stage
- should be high prority (Thorsten)
P2P Project (all) – 10 minutes
- was a suggestion to talk about here (Eliane)
- agreed in the middle of the year to give it a high priority (Simon)
- discussed also in team (Florian)
- Mike, cloph anything to share?
- if not postpone to FOSDEM
- only written proposal pasted here in the chat (Simon)
References mentioned in the chat:
- had discussions in the community
- can/will have a meeting at FOSDEM (Eliane)
- need to do sth here
- unclear how to proceed (Simon)
- propose call before FOSDEM
- opinion of team relevant here (Osvaldo)
- just a start of discussion (Paolo)
- agreed in the BoD team to start looking at this
- wait for first feedback to then describe clearly
- project starts from zero (MichaelM)
- good to discuss
- not necessary staff to do things on their own
- wondering what the plan is (MichaelW)
- Simon came up w/ a project manager
- a lot of existing technology can be used (Simon)
- gathering fragments and make a proposal to go forward
- budgeting this was agreed
- let’s have a conference call in January
- avoid burning down someones existing job
LibOCon 2025 (Italo, Sophie) – 5 minutes
- didn’t receive sth for the moment
- but time still remains
- separate out LibOCon and TDF conference
- have a TDF conference in 2025
- planning to propose Budapesst for 2025 (Gabor)
- started looking around
- local community actively participating
- deadline end of February
FOSDEM meeting planning – (Eliane) – 5 minutes
- 1st and 2nd of February in Brussels as usual (Eliane)
- we have the booth there (MikeS)
- monday after FOSDEM will be BoD+MC+team meeting (Forian)
- then tuesday BoD only
Public section ends at 17:28 UTC / 18:28 Berlin time.
(Trustee/members-only section and Board and MC-only section omitted from this post.)
Next BoD meeting
- agreed on January 20 2025 / 17:00 UTC
The meeting ends at 18:24 UTC / 19:24 Berlin time.
Eliane Domingos de Sousa (Session chair)
Stephan Ficht (Keeper of the minutes)