Invitation to in-person board meeting on Monday, September 24, 2018

[deneb_alpha]

Dear colleagues,

I hereby, in my role as Chairwoman of The Document Foundation, invite
the Board of Directors as well as their deputies to an in-person board
meeting

     on Monday, September 24, 2018
     at 10:00 local time
     at Hotel Idea, Bulevard Zogu i Pare 62/3, Tirana, Albania

Please plan in enough time for entering the venue.

In case you cannot personally attend the meeting, per § 9 II you can
nominate another board member or a deputy to represent you. Please do so
publicly on this mailing list, in time before the meeting. Be advised
that only one representation is possible per representative.

The agenda is as follows:

1. Welcome and introduction
2. Invitation, representation and quorum
3. Overview of past activities, finances and budget
   3.1 Donations, A/B testing and recurring donations
   3.2 State of the budget and financials
   3.3 List of priorities
4. Planning and strategy for 2019
   4.1 Strategic items
   4.2 COSM project and relationships with OASIS and OpenDoc Society
   4.2 Financials and budgets
   4.3 Projects, activities and priorities
5. MC and BoD meeting
   5.1. Introduce new MC to BoD;
   5.2. Discussion about the requested tool for easy gathering infos on
members, by means of a plugin for TDF's DashBoard or a separate tool;
   5.3. Pootle improvement to overtake the 30 days limit overview;
   5.4. Collecting statistics on membership;
   5.5. State of affairs for transition from Gerrit to CiviCRM or an
other tool;
   5.6. Adaption and update of processes wrt. membership applications
and renewals, and additional statistics;
   5.7. Improvements and updates of mcm tool;
6. Community building and focal points
   6.1 Hackfests
   6.2 LibreOffice Conferences
   6.3 NLC meetings
7. Various

As per § 9 III of our statutes, at least 1/2 of the board must take part
in the meeting or be represented in order to have a quorum.

Certain changes to the statutes require the non-represented, personal
presence of every board member, as per § 15 III, with the need of the
decision to be taken unanimously.

While the meeting is a private one, decisions and results will be made
public as soon as possible, given our approach of transparency, taking
into account § 8 III c 2nd sentence.

Looking forward to meet all of you in Tirana.
ATB,
Marina

[1] https://www.documentfoundation.org/statutes.pdf

[sophi]

Hi all,

Dear colleagues,

I hereby, in my role as Chairwoman of The Document Foundation, invite
the Board of Directors as well as their deputies to an in-person board
meeting

     on Monday, September 24, 2018
     at 10:00 local time
     at Hotel Idea, Bulevard Zogu i Pare 62/3, Tirana, Albania

Please plan in enough time for entering the venue.

In case you cannot personally attend the meeting, per § 9 II you can
nominate another board member or a deputy to represent you. Please do so
publicly on this mailing list, in time before the meeting. Be advised
that only one representation is possible per representative.

The agenda is as follows:

1. Welcome and introduction
2. Invitation, representation and quorum
3. Overview of past activities, finances and budget
   3.1 Donations, A/B testing and recurring donations
   3.2 State of the budget and financials
   3.3 List of priorities
4. Planning and strategy for 2019
   4.1 Strategic items
   4.2 COSM project and relationships with OASIS and OpenDoc Society
   4.2 Financials and budgets
   4.3 Projects, activities and priorities
5. MC and BoD meeting
   5.1. Introduce new MC to BoD;
   5.2. Discussion about the requested tool for easy gathering infos on
members, by means of a plugin for TDF's DashBoard or a separate tool;
   5.3. Pootle improvement to overtake the 30 days limit overview;

A side note on this, given migrating to Weblate is a project I would
like to propose for next year, I'd be interested by the requirements
needed by the MC to investigate further on the new tool. Thanks

Cheers
Sophie

[k-j]

Hi Sophie,

Hi all,

A side note on this, given migrating to Weblate is a project I would
like to propose for next year, I'd be interested by the requirements
needed by the MC to investigate further on the new tool. Thanks

The MC always needs the following informations:
- a list of contributor's amount and quality of contributions for the
last 6 month, simply finding in/with the tool (we can't do that e.g. in
pootle, there we only get 30 days)
- searching for the information with user name and/or real name (we
can't do that e.g. in pootle. If we don't know the registrated name we
are lost)

- perhaps automatically collected by a programm or listing, so that the
MC only has to type the user/nick name and gets a list of contributions
all over our tools.

[sophi]

Hi K-J

Hi Sophie,

Hi all,

A side note on this, given migrating to Weblate is a project I would
like to propose for next year, I'd be interested by the requirements
needed by the MC to investigate further on the new tool. Thanks

The MC always needs the following informations:
- a list of contributor's amount and quality of contributions for the
last 6 month, simply finding in/with the tool (we can't do that e.g. in
pootle, there we only get 30 days)
- searching for the information with user name and/or real name (we
can't do that e.g. in pootle. If we don't know the registrated name we
are lost)

- perhaps automatically collected by a programm or listing, so that the
MC only has to type the user/nick name and gets a list of contributions
all over our tools.

The situation as it is actually:
- not all teams use Pootle
- some use it only as a repository and you won't be able to see the
amount of translation done by one translator on the files in this case
- not all translators are shown on Pootle: one translator download the
files and send them to other translators , other translate locally on
their tool (OmegaT for example), send the files to one of the translator
who upload all files again.

So existing workflows won't be reflected by the tool. I'll see if it's
possible to retrieve more information with Weblate, but it's quiet the
same workflow that is proposed.

Cheers
Sophie

[erAck]

Hi Marina,

I hereby, in my role as Chairwoman of The Document Foundation, invite
the Board of Directors as well as their deputies to an in-person board
meeting

     on Monday, September 24, 2018
     at 10:00 local time
     at Hotel Idea, Bulevard Zogu i Pare 62/3, Tirana, Albania

Please plan in enough time for entering the venue.

In case you cannot personally attend the meeting, per § 9 II you can
nominate another board member or a deputy to represent you. Please do so
publicly on this mailing list, in time before the meeting. Be advised
that only one representation is possible per representative.

Unfortunately my flight is scheduled to arrive at Tirana airport on
Monday at 14:20, so I likely won't be able to attend before 17:00

I herewith nominate one of the deputies as my representative:

1. Simon Phipps
2. Jan Holešovský
3. Osvaldo Gervasi

Thanks
  Eike