this is a DRAFT for the vote on the annual report, ideally in tonight’s board call.
Please note that, given the situation and the discussions on this list and elsewhere, I explicitly will not make any statement on the validity of decisions or the budget process. This is up to the board, who has all material and information at hand.
The annual report consists of the activity report and the financial report. This vote is for the approval of the filing.
The document drafts have been shared with the board before already, including the German localizations of the new projects.
The accounting sheets from tax advise were shared. Also the final closing ledgers were shared.
The German activity report has been shared as well, which is based on the translation of the English version.
The activity report needs to outline how the foundation fulfilled its objectives in 2022 and must give a full overview of its activities. The activity report will be sent to the foundation authorities and to the tax office, and will be made public on our website. The legally binding version we have to file is in German. An English version based on the German one will be published as a brochure with additional graphics.
Financial report - reserve building, 2023 budget, 2022 closing ledger
The financial report must accurately report all accounting-relevant items and numbers, list profits and losses, and will be sent to the foundation authorities and the tax office. It will be made public on our website, alongside an English translated version.
The vote proposal is:
- approval of the annual activity report for 2022
- approval of the reserve building and 2023 budget
- approval of the 2022 closing ledger as attached
- authorize any two board members to sign the letter of completeness (“Vollständigkeitserklärung”), and authorize any two board members to sign and send in the documents for the foundation authorities and the tax office, both on behalf of the board
I will also prepare a German summary of this vote that has to be filed to Berlin.
Should the vote be done via e-mail, it will run for 72h. Early votes are welcome, obviously, as documents need to be prepared, signed and mailed out. If everyone voted before the 72h timeline, the vote can be concluded earlier.