the following decision, which was taken in private on 2023-04-03, is now made public in accordance with our statutes:
With the changes in the board composition, and overall reflecting on how past and present boards usually conducted their business, this board has discussed collaboration and sharing responsibilities more extensively. As recently brought up by Emiliano, for one example, the full board is in general responsible for all topics. Sometimes detailed work is handed over to appointed individuals (that can be directors, Florian/staff, MC members or TDF members in general). No decision-making takes place in those groups; which always rests with the full board. To ensure buy-in from the board, it is usually (but not categorically) advisable to have at least one board member present in those working groups. This can then be ad-hoc, and does not need to follow the strict rules of procedure update process. It also resolves many debates, since those groups do the work and the regular reporting; decision-making remains with the full board. Therefore the proposed wording for the rules of procedure (replacing the existing § 3): § 3. Detailed work on complex topics can happen by delegation into working groups. From time to time, the board will appoint dedicated working groups, with the responsibility to produce suggestions on specific topics, paying attention to possible different views among board members. No decision-making takes place in those groups, which will always rest with the full board. * The current RoP: https://wiki.documentfoundation.org/TDF/BoD_rules
The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4.
A total of 6 Board of Directors members and one deputy member have participated in the vote.
The vote is quorate.
A quorum could be reached with a simple majority of 4 votes.
Result of vote: 5 approvals, 0 abstain, 1 disapprovals.
Decision: The proposal has been accepted.
One deputy supports the motion.
Since drafts of this rules of procedure change where discussed in private, and the change is only published now: this rule of procedure modification is to be considered a draft, and will only enter into effect one week (7 days) from now.