[DECISION] Join the whistleblowing alliance and approve the whistleblowing policy

Hello,

the following decision, which was taken in private on 2023-10-04, is now made public in accordance with our statutes.

  • Whistleblowing_DE.odt: the original, binding German version of the whistleblowing policy, including the rules of procedure for internal reports (as per #6)

  • Whistleblowing_EN.odt: the DeepL translated version of the aforementioned document

As discussed before and in Bukarest, I hereby start the following vote:

  1. Join the whistleblowing alliance (Eine Whistleblowing Policy für die Zivilgesellschaft - GFF – Gesellschaft für Freiheitsrechte e.V.) and approve the whistleblowing policy, including the rules of procedure for internal reports, making it effective for The Document Foundation.

  2. Authorize Florian Effenberger to sign the whistleblowing policy and any further required documents, if needed.

  3. Publish this decision and the documents on our usual channels.

The vote runs 72h from now.

The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4.

A total of 6 Board of Directors members have participated in the vote.

The vote is quorate.

A quorum could be reached with a simple majority of 4 votes.

Result of vote: 6 approvals, 0 abstain, 0 disapprovals.
Decision: The proposal has been accepted.

One deputy supports the motion as well.

Participants to the vote were (in alphabetical order):
Ayhan Yalçinsoy, Cor Nouws, Emiliano Vavassori, Gabriel Masei, László Németh, Paolo Vecchi, Thorsten Behrens

The policy has been published at TDF/Policies - The Document Foundation Wiki

Florian

Participants to the vote were (in alphabetical order):

You’ve written 6 members participated, and 6 approved - but you list 7 participants.

A quorum could be reached with a simple majority of 4 votes.

Don’t you mean a decision can be take with a simple majority? You’ve already written the vote is quorate.

Finally, a general request: I wish you (= TDF, not personally ) would create a sort of a template for publishing board decisions here on discourse. For example:


Board Vote

Approve: 3 Alice, Bob, Eve
Disapprove: 2 Charlie
Abstain: 1 Dennis, Frank
No. of participants: 6 (Vote is quorate)

Hi Eyal,

Yes, since Gabriel participated as a deputy (listed above), not representing any director.

That’s a good suggestion, thanks (hadn’t seen the markup table feature yet, cool that this works)!

Best, Thorsten

Hi Eyal,

Yeah fun that you mention. And yes, you are correct as well.
Actually Thorsten mentioned this on @directors a while ago and - in between other topics - I think we’re
now ~ready with tweaking our template. So the next one should be outstanding…!