[DECISION] Budget request for marketing, community and events

[floeff]

Hello,

the following decision, which was taken in private on 2023-03-13, is now made public in accordance with our statutes.

VOTE: I'd like to ask for pre-approval of the sums from the budget draft, which is:

Marketing: 20.000 €
Community: 50.000 €
FOSDEM & LibOCon: 30.000 €

The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4.

A total of 6 Board of Directors members have participated in the vote.

The vote is quorate.

A quorum could be reached with a simple majority of 4 votes.

Result of vote: 6 approvals, 0 abstain, 0 disapprovals.
Decision: The proposal has been accepted.

Florian

[andreasma]

Hi Board, all,

Hello,

the following decision, which was taken in private on 2023-03-13, is
now made public in accordance with our statutes.

VOTE: I'd like to ask for pre-approval of the sums from the budget
draft, which is:

Marketing: 20.000 €
Community: 50.000 €
FOSDEM & LibOCon: 30.000 €

The Board of Directors at the time of voting consists of 7 seat
holders (not including deputies). In order to be quorate, the vote
needs to have 1/2 or more of the Board of Directors members, which
gives 4.

A total of 6 Board of Directors members have participated in the vote.

The vote is quorate.

A quorum could be reached with a simple majority of 4 votes.

Result of vote: 6 approvals, 0 abstain, 0 disapprovals.
Decision: The proposal has been accepted.

would be interesting to know for which FOSDEM the budget item is decided
on, for the one:
- in 2023?
or
- in 2024?

I'm curious about the answer from the BoD.

Regards,
Andreas

[cornouws]

Hi Andreas,

would be interesting to know for which FOSDEM the budget item is decided
on, for the one:
- in 2023?
or
- in 2024?

This is for the 2023 budget,

Cheers,

Cor

[andreasma]

Hi Cor, Board, all,

Hi Andreas,

would be interesting to know for which FOSDEM the budget item is decided
on, for the one:
- in 2023?
or
- in 2024?

This is for the 2023 budget,

If I remember correctly the FOSDEM 2023 took place at first weekend in
Feb. 2023. The decision about the budget was taken more than a month later.

Why was the board and it's chair not able to start the decision about
the budget for FOSDEM 2023 not in front of that event?

Did TDF already spent money in 2023 without any budget decision from the
board? And if so, how much was spent that way?

Regards,
Andreas

[andreasma]

Hi Cor, Board, all,

Hi Cor, Board, all,

Hi Andreas,

would be interesting to know for which FOSDEM the budget item is
decided
on, for the one:
- in 2023?
or
- in 2024?

This is for the 2023 budget,

If I remember correctly the FOSDEM 2023 took place at first weekend in
Feb. 2023. The decision about the budget was taken more than a month
later.

Why was the board and it's chair not able to start the decision about
the budget for FOSDEM 2023 not in front of that event?

the correct question should be:

Why was the board and it's chair not able to start the decision about
the budget for FOSDEM 2023 in front of that event?

Did TDF already spent money in 2023 without any budget decision from the
board? And if so, how much was spent that way?

Regards,
Andreas

[andreasma]

Hi Board, all,

Hello,

the following decision, which was taken in private on 2023-03-13, is
now made public in accordance with our statutes.

(...)

VOTE: I'd like to ask for pre-approval of the sums from the budget
draft, which is:

Marketing: 20.000 €
Community: 50.000 €
FOSDEM & LibOCon: 30.000 €

I wonder if TDF has no budget for the 2023 infrastructure costs. If I'm
not wrong e.g. the regularly biweekly Jitsi board calls
(https://jitsi.documentfoundation.org/TDFBoard) runs on hardware which
is rent by TDF. The same should be true for e.g. Gerrit
(https://gerrit.libreoffice.org) and a lot of other infra services.

It is always known at the end of the previous year that there are
recurring costs for infra and other tasks in the upcoming year. Thus it
is necessary to make a decision about those budget items at the end of
the previous year to pay the bills from TDF money.

The timely start of the decision making about those budget items for
recurring costs is the responsibility of the board chairperson. If
he/she is not able to do his duty in time he/she is in charge of that.

Or is the chairperson so generous to pay those bills from private
budget? I estimate not.

Regards,
Andreas

[cornouws]

Hi Andreas,

It is always known at the end of the previous year that there are
recurring costs for infra and other tasks in the upcoming year. Thus it
is necessary to make a decision about those budget items at the end of
the previous year to pay the bills from TDF money.

You may have noticed in the years 2012-2018, when you were deputy, that it is rather common that the decision for the budget for a certain year is made in that same year.

Cheers,
Cor