Changes in refund policy of Software in the Public Interest (SPI)

Please note that there is now a deadline for refund requests sent to SPI:

Explanation from Jonatas:
We also want to emphasize both the Independent Contractors policy as the
Reimbursement Policy are defining deadlines to submit invoices or
reimbursement requests. While it is a new requirement, we had to reopen
books from previous years due to late requests, and it makes it harder to
verify there were no duplicate requests or payments.

While exceptions can be made where necessary, please try to the best of
your abilities honor the following timeframes:

  • up to 30 days after expense was incurred to submit the reimbursement
    request (+30 days to payment, for a total of up to 60 days from expense to
    payment)
  • up to the “Book Closing Date” for all invoices about services delivered
    to SPI in 2025.

Read the full policy here:
https://www.spi-inc.org/corporate/policies/policy-reimbursement/

For other SPI policies (with changes too):
https://www.spi-inc.org/corporate/policies/

I think TDF should introduce the same rule then from January 1 on. It has been mentioned here several times, and it seems more and more organizations introduce such rules.

If we don’t listen to our people with experience, maybe other organizations - who are even part of our advisory board and with whom we work together - can inspire us eventually.

It’s frustrating if we only listen to others, but better than nothing.

A rule like SPI’s that is sufficiently flexible to accommodate occasional exceptions seems fair and I’d support it.

S.