The Document Foundation
Board of Directors Meeting 2022-08-22
Meeting Minutes
Location: Jitsi
Session chair: Thorsten Behrens
Keeper of the minutes: Stephan Ficht
In the meeting:
Board Members - Thorsten Behrens, Paolo Vecchi, Jan Holešovský, Gábor Kelemen, Emiliano Vavassori, László Németh, Cor Nouws
Board Deputy Members - Gabriel Masei
Membership Committee Members -
Membership Committee Substitute Members - Shinji Enoki
Community - Simon Phipps, Michael Weghorn,
Team - Sophie Gautier, Guilhem Moulin, Stephan Ficht
Representation: none
AI everyone: revisit representation statement, now that Gabor is full member
The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.
The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.
Any updates regarding director affiliations & statements of conflicts of interest for agenda items:
* no changes, current affiliations see election page:
https://elections.documentfoundation.org/2021-board/candidates.html
The public meeting commences at 16:03 UTC / 18:03 Berlin time.
Public Part
1. Answering questions from the community (tdf-board, 5 mins)
Rationale: Provide an opportunity for the community to ask
questions to the board and about TDF
+ any questions (Thorsten)
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
2. Status Report, Discuss: Merged developer proposal (tdf-board, Jan
Holesovsky, 8 mins)
* should the merged proposal be ready
* have a last round of discussion
* if conclusive - vote & budget for it
Otherwise, re-evaluate our approach
+ nothing from my side due to vacation (Jan)
+ waiting for feedback from Jan (Paolo)
+ so, waiting for a more few days (Thorsten)
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
3. Vote, Discuss: Vote on LibreOffice scholarship (Stephan Ficht, 2 mins)
Confirm discussion outcome from BoD meeting 2022-07-11 by vote,
to renew existing program by one year.
Vote: one more year, starting 1st of October, extend the scholarship for one more year - 1800 EUR, with TU Munich (matched by 1800 EUR from german goverment)
===
* summary: unanimous approved
* status of consent (none, poor, mostly, full): full
* next step(s): AI inform TUM, do paperwork related
4. Status Report, Discuss: Status: LibreOffice in the app stores
(Florian Effenberger, 5 mins)
Status report and various ongoing discussions
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
5. Status Report: LibreOffice conference planning (Florian
Effenberger, 5 mins)
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
6. Status Report: Onboarding non-profit workshop (Florian Effenberger,
2 mins)
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
7. Status Report: MC elections (Florian Effenberger, 4 mins)
+ several nominations (Thorsten)
+ end of nominations Aug 24
+ perhaps townhall meeting with candidates
+ supported, discussed already earlier (Cor)
+ see four nominations (Cor)
+ a bit worrying about the low number (Guilhem)
+ perhaps late nominations (Cor)
+ any volunteers for assisting townhall? (Thorsten)
AI organize townhall meeting, Sophie, others
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
8. Discuss: Revert changes in LOOL wiki page (Paolo Vecchi, 8 mins)
https://wiki.documentfoundation.org/Development/LibreOffice_Online
might be in need of an update
+ page got transformed in kind of advertising (Paolo)
+ is it really advertising? (Cor)
+ a bit too much for my taste (Paolo)
+ goes beyond normal
+ lot of links pointing to Collabora
+ good to keep an eye on it (Thorsten)
+ who did the edits? (Paolo)
+ sure to support ecosystem members (Paolo)
+ but respect limits
+ hand over to review by marketing team (Thorsten)
+ ask Italo, Mike what they think an come up with it (Cor)
+ 'Mars', the author of the changes, seems to be an active contributor (Jan)
+ suggest 'adjusting' instead of 'reverting'; reverting would be rude
+ perhaps some kind of moderation necessary (Paolo)
+ I'm against because it's a wiki (Thorsten)
+ found some information (Laszlo)
+ LOOL is work of Collabora
+ my partner NISZ started work
+ no advertising but impartial information which if necessary lists various providers (Collabora, OSSII, Andreas)
+ if disagreement bring it back here (Thorsten)
+ balance advertising vs information (Paolo)
+ go ahead with doing adjustments to the page (Thorsten)
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
The public meeting ends at 16:36 UTC / 18:36 Berlin time.
Private Part
9. Status Report, Discuss: Handle CoC complaint (tdf-board, 5 mins)
Status update & further steps
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
10. Status Report: HR topic (Florian Effenberger, Stephan
Ficht, 2 mins)
Reason for privacy: HR, tax and legal topics.
===
* summary: work in progress
* status of consent (none, poor, mostly, full):
* next step(s):
11. Discuss: composition temporary legal group (Cor Nouws, 15 mins)
Reasons for privacy: legal topics
Stephan left at 16:55/18:55
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
12. Status Report: Hiring web developer (Florian Effenberger, 2 mins)
Reason for privacy: HR, tax and legal topics.
===
* summary: postponed
* status of consent (none, poor, mostly, full):
* next step(s):
13. Vote, Discuss: AB membership (Florian Effenberger, 2 mins)
Reason for privacy: contract negotiation.
===
* summary: postponed
* status of consent (none, poor, mostly, full):
* next step(s):
14. Status Report: Reporting from the oversight groups (Thorsten
Behrens, tdf-board, 5 mins)
Reason for privacy: HR, tax and legal topics.
Second quarter for the new board is up, so let's hear reports from
the various oversight groups.
===
* summary: postponed
* status of consent (none, poor, mostly, full):
* next step(s):
15. Discuss: Last minute item(s) (tdf-board, 2 mins)
Rationale: if there is time left, and anything is popping up after
sending the agenda
-none-
The private meeting ends at 17:32 UTC / 19:32 Berlin time.
Thorsten Behrens (Session chair)
Stephan Ficht (Keeper of the minutes)