The Document Foundation
Board of Directors Meeting 2022-07-25
Meeting Minutes
Location: Jitsi
Session chair: Thorsten Behrens
Keeper of the minutes: Stephan Ficht
In the meeting:
Board Members - Thorsten Behrens, Cor Nouws, László Németh, Jan Holešovský
Board Deputy Members - Gabriel Masei
Membership Committee Members -
Membership Committee Substitute Members - Shinji Enoki
Team - Stephan Ficht
Community - Michael Weghorn, Michael Meeks
Representation: Gabor for Emiliano, Gabriel for Paolo
The Board of Directors at time of the call consists of 6 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 3. A total of 6 Board of Directors members are attending or represented in the call.
The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.
Any updates regarding director affiliations & statements of conflicts of interest for agenda items:
* no changes, current affiliations see election page:
https://elections.documentfoundation.org/2021-board/candidates.html
The public meeting commences at 16:02 UTC / 18:02 Berlin time.
## AGENDA:
### Public Part
1. Answering questions from the community (tdf-board, 5 mins)
Rationale: Provide an opportunity for the community to ask questions to the board and about TDF
+ Caolán McNamara resigned from the board (Thorsten)
+ check how to process
+ elect new chair deputy
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
2. Status Report, Discuss: Status: LibreOffice in the app stores
(Florian Effenberger, Paolo Vecchi, Thorsten Behrens, 5 mins)
Status report and various ongoing discussions
* current status & timeline
* Apple ready to publish
* MS Store some paperwork missing
* dropped the voucher idea, reassess?
* upgrade cycles - how many updates will users get?
* proposal: 12 or 18 months for paid versions
* might be technically challenging to implement
+ some paperwork missing (Thorsten)
+ voucher idea was discussed
+ upgrade cycle
+ needs more thinking about
===
* summary:
* status of consent (none, poor, mostly, full): mostly
* next step(s): go live very soon
3. Vote, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, 10 mins)
* should the merged proposal be ready
* have a last round of discussion
* if conclusive - vote & budget for it
+ work is ongoing (Kendy)
+ version 2.4 sent by Paolo on Friday
+ Kendy didn't manage to get through that deeply yet
+ nothing concrete to discuss / vote on today
+ still need to find some middle ground
+ worth spending the time (Thorsten)
+ what topics in discussion? (Cor)
+ Paolo: TDF not be stalled by ESC
+ Kendy: ESC needs to be decide technical problems equally for all
(TDF / ecosystem partners / volunteers)
+ happy there is a new version of the proposal (Kendy)
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
4. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins)
* all going well, CfP extended til end of July
* people are encouraged to start travel booking & planning
+ all on track (Thorsten)
+ CfP ends end of the month
+ not endless accomodation available in Milan
+ who cares about hotel booking? (Gabriel)
+ should be Italo (Thorsten)
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
5. Status Report: MC elections (Florian Effenberger, 5 mins)
+ perhaps planning to do some townhall meeting with candidates (Thorsten)
===
* summary: ongoing process
* status of consent (none, poor, mostly, full): full
* next step(s):
6. Status Report: Onboarding non-profit workshop (Florian Effenberger, 5 mins)
+ still shelved (Thorsten)
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
The public meeting ends at 16:21 UTC / 18:21 Berlin time.
### Private Part
6a. step down of Caolán McNamara from the board
Reason for privacy: HR and legal topics.
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
7. Discuss: CoC incident and how to move forward (Caolán McNamara, 5 mins)
Reason for privacy: HR and legal topics.
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
8. Status Report: HR topic (Florian Effenberger, Stephan Ficht, 5 mins)
Reason for privacy: HR, tax and legal topics.
===
* summary: no updates
* status of consent (none, poor, mostly, full):
* next step(s):
9. Vote, Discuss: AB membership (Florian Effenberger, 5 mins)
Reason for privacy: contract negotiation.
===
* summary:
* status of consent (none, poor, mostly, full): full
* next step(s):
10. Status Report: Hiring web developer (Florian Effenberger, 5 mins)
Reason for privacy: HR, tax and legal topics.
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
11. Discuss: Last minute item(s) (tdf-board, 5 mins)
Rationale: if there is time left, and anything is popping up after
sending the agenda
===
* summary:
* status of consent (none, poor, mostly, full):
* next step(s):
Total scheduled meeting time: 60 mins
The private meeting ends at 16:48 UTC / 18:48 Berlin time.
Thorsten Behrens (Session chair)
Stephan Ficht (Keeper of the minutes)