Agenda for TDF board meeting on Monday, September 19th at 1800 Berlin time (UTC+2)

Board Discuss
#1

Dear Community,

find below the agenda for our

TDF board meeting with a public part, and followed by a private part
on Monday, September 19 at 1800 Berlin time at
https://jitsi.documentfoundation.org/TDFBoard

For time zone conversion, see e.g.
https://www.timeanddate.com/worldclock/converted.html?p1=37&p2=49&p3=107&iso=20220919T18

## AGENDA:

### Public Part

1. Answering questions from the community (tdf-board, 5 mins)
    Rationale: Provide an opportunity for the community to ask
    questions to the board and about TDF

2. Status Report, Discuss: Merged developer proposal (tdf-board, Jan
    Holesovsky, Paolo Vecchi, 5 mins)

    * should the merged proposal be ready
    * have a last round of discussion
    * if conclusive - vote & budget for it

    Otherwise, reevaluate our approach.

    References:
    * Shared folder with the versions: https://nextcloud.documentfoundation.org/apps/files/?dir=/Developers

3. Status Report, Discuss: Status: LibreOffice in the app stores
    (Florian Effenberger, 5 mins)

    Status report and various ongoing discussions

    * current status & timeline
    * upgrade cycles - how many updates will users get?

4. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins)

    * planning status conference
    * venue & local setups
    * sponsors & keynotes
    * board and staff and MC meetings

5. Discuss: Updating CoC policy (Cor Nouws, 5 mins)

    Apparently we have a proposal for a new CoC policy

6. Discuss, Q&A: Move board-discuss to Discourse (Florian Effenberger,
    Thorsten Behrens, 5 mins)

    Intro & quick heads-up

### Private Part

7. Discuss: Hearing wrt LOOL/COOL CoI for Paolo (Paolo Vecchi, 15 mins)

8. Discuss: composition temporary legal group (Cor Nouws, 5 mins)

    Reasons for privacy: legal topics

    Continue discussion from last call and extraordinary board meeting.

9. Status Report: HR topic (Florian Effenberger, Stephan
    Ficht, 5 mins)

    Reason for privacy: HR, tax and legal topics.

10. Status Report: Reporting from the oversight groups (Thorsten
     Behrens, tdf-board, 5 mins)

     Reason for privacy: HR, tax and legal topics.

     Second quarter for the new board is up, so let's hear reports from
     the various oversight groups.

11. Status Report: Hiring QA analyst (Florian Effenberger, Gabor
     Kelemen, 5 mins)

     Reason for privacy: HR, tax and legal topics.

12. Discuss: Last minute item(s) (tdf-board, 5 mins)
     Rationale: if there is time left, and anything is popping up after
     sending the agenda

Total scheduled meeting time: 70 mins

#2

Hi all,

### Private Part 7. Discuss: Hearing wrt LOOL/COOL CoI for Paolo (Paolo Vecchi, 15 mins)

Some members of the board alleged that I was in Conflict of Interests (CoI) in regards to LibreOffice Online (LOOL) and Collabora Office Online (COOL).
I wouldn’t mind to have this discussed in public.

As a director, according to our statutes, a CoI would have to be made public so a public discussion of the matter would make sense.

Ciao

Paolo

#3

Dear all,

Paolo Vecchi wrote:

Some members of the board alleged that I was in Conflict of Interests (CoI)
in regards to LibreOffice Online (LOOL) and Collabora Office Online (COOL).

Correction - the board has determined that Paolo has/had a private interest
in Online. According to our CoI policy, the next step is now to determine,
if an actual conflict of interest is there.

I wouldn’t mind to have this discussed in public.

There's only very limited time on Monday, and we tend to discuss
delicate matters in private first. Proposal: let's see where we are
after the call, then we can decide within the board how & where to
proceed. Ok?

Cheers,

-- Thorsten

#4

Hi all,

Dear all,

Paolo Vecchi wrote:

Some members of the board alleged that I was in Conflict of Interests (CoI)
in regards to LibreOffice Online (LOOL) and Collabora Office Online (COOL).

Correction - the board has determined that Paolo has/had a private interest
in Online. According to our CoI policy, the next step is now to determine,
if an actual conflict of interest is there.

it would be of interest for the community who has made this decision.
Did all members of the board with a potential personal or professional
interest in COOL/LOOL abstain from that decision according to the TDF
CoI policy?

Because I think the board is _always_ following its CoI policy it
shouldn't be an issue to inform the community about the board members
who take the decision and about their vote.

If I remember correctly to be as transparent as possible is one of TDF
goals. It's a great goal and one of TDF's assets.

Regards,
Andreas

#5

Hi all,

Dear Community,

find below the agenda for our

TDF board meeting with a public part, and followed by a private part
on Monday, September 19 at 1800 Berlin time at
https://jitsi.documentfoundation.org/TDFBoard

[...]

5. Discuss: Updating CoC policy (Cor Nouws, 5 mins)

Apparently we have a proposal for a new CoC policy

So I'm a bit surprised to see this item here, I've added it to a private meeting agenda between the Board, the Membership Committee and the team to explain my approach first and why I feel extremely uncomfortable with our actual Code of Conduct. I can expose it to the public, but I thought to get some support and direction from the board, which apparently is not the case.

Cheers
Sophie

#6

Hi all,

Hi all,

Dear all,

Paolo Vecchi wrote:

Some members of the board alleged that I was in Conflict of
Interests (CoI)
in regards to LibreOffice Online (LOOL) and Collabora Office Online
(COOL).

Correction - the board has determined that Paolo has/had a private
interest
in Online. According to our CoI policy, the next step is now to
determine,
if an actual conflict of interest is there.

it would be of interest for the community who has made this decision.
Did all members of the board with a potential personal or professional
interest in COOL/LOOL abstain from that decision according to the TDF
CoI policy?

Because I think the board is _always_ following its CoI policy it
shouldn't be an issue to inform the community about the board members
who take the decision and about their vote.

If I remember correctly to be as transparent as possible is one of TDF
goals. It's a great goal and one of TDF's assets.

and I found the thread where it was proposed to be transparent about
board decisions and the voting:

https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00409.html

Regards,
Andreas

#7

Hi Sophie,

5. Discuss: Updating CoC policy (Cor Nouws, 5 mins)

Apparently we have a proposal for a new CoC policy

So I'm a bit surprised to see this item here, I've added it to a private meeting agenda between the Board, the Membership Committee and the team

Apologies for how this happened.
When at location, and pinged by Thorsten, I remembered I had promised to direct an item to the board.
Not being at the laptop, I thought to remember it was this one. So I mentioned that, to start looking on how to proceed with working on the CoC. Thorsten hadn't seen it yet, so I think that lead to "apparently .."
Sorry for this :slight_smile:

to explain my approach first and why I feel extremely uncomfortable with our actual Code of Conduct. I can expose it to the public, but I thought to get some support and direction from the board, which apparently is not the case.

Hoh - happy to help with finding direction of course. Hence I mentioned it for the agenda. But indeed, you shared it to look at it in the meeting with MC and Board (and team). I had forgotten that.
No problem for me to do it there first, if you prefer.

Cheers,
Cor

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