Agenda for TDF board meeting on Monday, October 30th, 1815 Berlin time (UTC+1)

[thb]

Dear Community,

find below the agenda for our TDF board meeting with a public section, and followed by a private section on Monday, October 30 at 1815 Berlin time at https://bbb.documentfoundation.org/rooms/egz-9hg-fcg-k1p/join

For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37&p2=49&p3=107&iso=20231030T1815

Please note, that per board decision from 2023-03-08, board calls will be audio-recorded privately, for easier minuting: https://community.documentfoundation.org/t/vote-start-audio-recording-tdf-board-calls-again-for-better-minuting/9262/8

AGENDA:

Public Section

1. Discuss: Answering questions from the community (tdf-board, 5 mins)
   Rationale: Provide an opportunity for the community to ask questions to the board and about TDF

2. Vote, Discuss: Publish Android Viewer on PlayStore again (Florian Effenberger, Thorsten Behrens, 10 mins)

   Version 7.6 has been published on F-Droid since a while, with good quality

   Discuss Motion, possibly vote:

   • with the release of LibreOffice 7.6.3 end of November
   • publish the Android Viewer again on the Google PlayStore
   • instruct Florian to work with Italo, Michael and Cloph to prepare the release, and its announcement

3. Discuss: Improving boards minuting (Florian Effenberger, Thorsten Behrens, 5 mins)

   Suggesting a set of steps that we can make here:

   1. create audio recording
   2. possibly have them in written form by making use of ‘speach to text’ techn.
   3. someone creates proper minutes from 1(+2); minutes give a broad summary of statements, and clear AI’s/conclusions/decisions.
   4. these should be available in the week after a meeting and to be approved in the next meeting.
   5. Minutes will then be available in Nextcloud, possibly split according to visibility needs
   6. Florian and Thorsten to come up with improved minutes template

Member-Private Section

4. Status Report, Discuss: Improving relations & communications
   (Thorsten Behrens, Cor Nouws, 5 mins)

Board-Private Section

5. Status Report: Status on audit and annual report (Florian Effenberger, 15 mins)

6. Status Report: Pending admin work (banks & taxes) (Florian Effenberger, Thorsten Behrens, 5 mins)

7. Status Report: board and staff mediation (Florian Effenberger, Cor Nouws, 5 mins)

8. Discuss: Quick recap board Deck usage (Thorsten Behrens, 5 mins)

9. Discuss: Last minute item(s) (tdf-board, 5 mins)
   Rationale: if there is time left, and anything is popping up after sending the agenda

Total scheduled meeting time: 60 mins

– Thorsten