Agenda for TDF board meeting on Monday, November 13th, 1815 Berlin time (UTC+1)

[thb]

Please note the changed meeting time and the new meeting room URL!!

Dear Community,

find below the agenda for our TDF board meeting with a public section, and followed by a private section on Monday, November 13 at 1815 Berlin time at https://bbb.documentfoundation.org/rooms/egz-9hg-fcg-k1p/join

For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37&p2=49&p3=107&iso=20231113T1815

Please note, that per board decision from 2023-03-08, board calls will be audio- recorded privately, for easier minuting: [VOTE] Start audio-recording TDF board calls again, for better minuting - #8 by thb

AGENDA:

Public Section

1. Discuss: Answering questions from the community (tdf-board, 5 mins)
   Rationale: Provide an opportunity for the community to ask questions to the board and about TDF

2. Discuss: Improving boards minuting (Florian Effenberger, Thorsten
   Behrens, 5 mins)
   Suggesting a set of steps that we can make here:

   1. create audio recording

   2. possibly have them in written form by making use of ‘speach to
      text’ techn.

   3. someone creates proper minutes from 1(+2); minutes give a broad
      summary of statements, and clear AI’s/conclusions/decisions.

   4. these should be available in the week after a meeting and to be
      approved in the next meeting.

   5. Minutes will then be available in Nextcloud, possibly split
      according to visibility needs

   6. Florian and Thorsten to come up with improved minutes template

3. Status Report, Discuss: Update on whistleblower policy (Florian
   Effenberger, 10 mins)

   • status report on implementation
   • as per whistleblower policy, TDF needs a designated person (or group of people) to receive reports

4. Status Report, Discuss: LibOCon 2024 status (Florian Effenberger, 5 mins)
   Recurring status report on planning next year’s conference

Member-Private Section

none this time

Board-Private Section

5. Status Report: Status on audit and annual report (Florian Effenberger, 10 mins)

6. Status Report, Discuss: Pending policy updates (Cor Nouws, Florian Effenberger, Thorsten Behrens, 10 mins)

7. Status Report, Discuss: legal topic (Florian Effenberger, Cor Nouws, 10 mins)

8. Discuss: Last minute item(s) (tdf-board, 5 mins)
   Rationale: if there is time left, and anything is popping up after sending the agenda

Total scheduled meeting time: 60 mins

– Thorsten