Agenda for TDF board meeting on Monday, January 22nd, 1815 Berlin time (UTC+1)

[thb]

Please note the changed meeting time and the new meeting room URL!!

Dear Community,

find below the agenda for our TDF board meeting with a public section, and followed by a private section on Monday, January 22 at 1815 Berlin time at https://bbb.documentfoundation.org/rooms/egz-9hg-fcg-k1p/join

For time zone conversion, see e.g. The World Clock - Time Zone Converter - Germany – Berlin – Berlin vs Romania – Bucharest,Turkey – Istanbul

Please note, that per board decision from 2023-03-08, board calls will be audio-recorded privately, for easier minuting:

[VOTE] Start audio-recording TDF board calls again, for better minuting

Hi, the Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 4 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. I wrote: Motion: ask Infra to setup a Jitsi recording facility for the TDF board room as soon as possible. Recordings should …

AGENDA:

Public Section

1. Discuss: Answering questions from the community (tdf-board, 5 mins)
   Rationale: Provide an opportunity for the community to ask questions to the board and about TDF

2. Discuss: Conflicted directors to confirm their CoIs (Paolo Vecchi, 10 mins)

   Declarations of Conflict of Interest:

   Declaration of Conflict of Interest - Thorsten Behrens

   Declaration of Conflict of Interest - Cor Nouws

   Declaration of Conflict of Interest - Gábor Kelemen

   Declaration of Conflict of Interest - Paolo Vecchi

3. Status Report, Discuss: LibOCon 2024 status (Florian Effenberger, 10 mins)
   Recurring status report on planning next year’s conference

4. Status Report, Discuss: Updates on CoC policy (Cor Nouws, 10 mins)

   A year ago, we have updated our CoC policy. Lets hear from the committee, and review possible improvements.

5. Discuss, Status Report: Drafting FOSDEM meeting agenda (Florian Effenberger, Thorsten Behrens, 5 mins)

   • settle on days (Monday/Tuesday) and location
   • which topics to discuss, and who is available when?
   • share draft agenda as we work on it

Member-Private Section

• none this time.

Board-Private Section

6. Discuss: Budget 2024 - first outlook (Florian Effenberger, Thorsten Behrens, 5 mins)

7. Status Report, Discuss: Onboarding new board members (Florian Effenberger, Thorsten Behrens, 10 mins)

8. Discuss: Last minute item(s) (tdf-board, 5 mins)
   Rationale: if there is time left, and anything is popping up after sending the agenda

Total scheduled meeting time: 60 mins

– Thorsten