[VOTE] Adoption of Code of Ethics and Fiduciary Duties

Just done, but I suggest to leave this message here as is, because I refer to your request from this message.

These documents write many things down which should be common sense. However, as the past years have shown, these rules were not always followed.

The documents were discussed for many years, the latest since September 2022. They were also reviewed by a previous external consultant, contracted by the previous board. The reviewed documents unfortunately were never shared with the full board, until this board inquired with that previous consultant and discovered they were part of recommended governance changes.

I am very happy that these rules are finally in place two years later. They strengthen TDF’s governance and ensure our nonprofit goals and our dedication and committment to FLOSS, as intended by the founders and the authors of the Next Decade Manifesto. They make TDF a good FLOSS citizen and shows we act responsibly and mature.

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Traditional Chinese translation

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Ah, OK, I undid the deletion.

Thanks, Florian!

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TDF obviously not ā€œcaritativeā€

duplicate → Code d'Ć©thique et obligations fiduciaires du conseil d'administration - The Document Foundation Wiki

To inform the community:
In the meantime, we also have received the signed documents from Paolo Vecchi and Osvaldo Gervasi.

Also Sophie has signed the document and sent it today.

This very moment, also the signed document from Mike Saunders has arrived.

was this spam really necessary ?

and duplicated @ tdf-internal tdf-directors tdf-members ! :face_with_thermometer:

with the mention of " Postings on this list are considered private. Please do not share outside this circle. "
who decides what is private what is not ? :thinking:

I think that whatever we do, some people will be unhappy about too little transparency, others will be unhappy about too many e-mails. I try to communicate many things, as you can see on tdf-internal and board-discuss, in order to inform the community as best as possible.

my question was rather about informing : why these signatures would matter in real time?

and the decision about privacy or not : can the tag line in the mailling lists be removed and/or the sender would be required to clarify what’s ā€œprivateā€ if ever.

ps.
ā€œas best as possibleā€ is nice but just arbitrary and often does not help much about transparency.
visibility and logic could / would often help greatly :expressionless:

Because this can be considered a very important milestone. As said, some people would complain to not be informed, others would complain to be informed too frequently - it’s hard to make everyone happy.

The tagline is there for a reason. However, it is obvious that if something is made public on board-discuss, there is no need for confidentiality. Happy to hear proposals how to improve the wording, but removing it is not a good idea I think.

I don’t think it’s arbitrary. This board has published a ton of previously unpublished decisions and minutes.

I also published a lot of background information.

Some decisions are not made public or are redacted when they concern individuals, e.g. [DECISION] Revoke "Legal review of the MC decision" regarding a membership refusal

" For the sake of transparency this is a public (not archived) mailing list; please clarify if/why some content is considered confidential. "

who would decide ?

in the sense that no one knows what is to be expected and when.

the fact that BoD calls can happen without publishing the minutes of the previous one is quite concerning.

yep. in your very example again, how to connect the dots for pending questions …
" we are working on to get published " ? :thinking:

tdf-internal is not a public mailing list. It is members-only discussion.

If in doubt the board or the MC.

I am not happy we don’t have the minutes in time - but usually this is just work overload, vacations, sickness leaves and other things getting in the way. So far, this board has published all the minutes, including the private parts. Maybe sometimes a bit too late, but regularly after the calls.

What do you refer to?

Hi y’all,

Indeed, board work is volunteer time (even if the board member is TDF staff). Incidentally: the above points are to a large extend also the reason, why the previous board was even more behind on minutes (plus some internal challenges, which not even recordings of the calls could fundamentally fix).

Given the holiday season is near - let’s cut each other some slack? :slight_smile:

Cheers, Thorsten