[steering-discuss] Preparing elections for the membership committee

- We would nominate Thorsten as election officer (who then would step
back as MC deputy),

+1

- and we would like to elect 5 members and 2 deputies in the new MC,

+1

- and we don't want to freeze membership applications.

+1

we take the existing MC (needing a deputy for Thorsten, since
he's in the BoD already) and have a gentlemen's agreement that they step
back on let's say effective July 1st.

OK

The MC is in charge of supervising the BoD election so clearly someone
running for a BoD possition cannot be member of the MC
The MC is in charge of supervising "Solemn Address and Impeachment of
the Board of Directors". again that create a conflict of interest if
one is allowed to be BoD member and MC member.

So, MC membership and BoD membership and candidacy are mutually exclusive.
This has been overlooked during this election cycle. Thorsthen should
have resigned of his MC position as soon as he declared his intention
to run for a BoD position.
I don;t think that there is any suspicion that this 'irregularity' had
any impact on the election, and clearly Thorsten election and behavior
are beyond reproach.
Still, The forms do matter, and even the impression of impropriety can
create un-welcomed drama/suspiction/FUD etc...
Hence the necessity to rectify the situation, hence Thorsten stepping
down from his MC responsibilities.

Does that clarifies it ?

Norbert

Hi,

Von: Florian Effenberger <floeff@documentfoundation.org>
An: steering-discuss@documentfoundation.org

What we should agree on soon is whether to run the vote just now and
wait with the legal set-up until the Foundation is in existence, or
whether we take the existing MC (needing a deputy for Thorsten, since
he's in the BoD already) and have a gentlemen's agreement that they step
back on let's say effective July 1st.

I am in favor of this solution. André, did the MC discuss that during
yesterday's call? In case we go with the July-1st-solution, all current
MC members need to agree to be willing to serve in the legal body of the
future Foundation and be mentioned in the founding documents.

Yes, we discussed that in yesterday's meeting.
See: http://wiki.documentfoundation.org/TDF/Membership_Committee_Meetings#Minutes_2011-10-31

* all members agreed to stay for another couple of months in case BoD
  decides to postpone elections
* MC suggests to have Norbert Thiebaud and Simon Phipps as additional

    member / deputy in that case

Means - we would like to see the 5+2 MC setup and would ask the BoD to
appoint the successor for Thorsten and two deputies. In our discussion
we considered only two for that position (so other suggestions are
welcome).

All this onlyy for the case we do not have elections right now.

regards,

André

Hi,

Von: Florian Effenberger <floeff@documentfoundation.org>
An: steering-discuss@documentfoundation.org

What we should agree on soon is whether to run the vote just now and
wait with the legal set-up until the Foundation is in existence, or
whether we take the existing MC (needing a deputy for Thorsten, since
he's in the BoD already) and have a gentlemen's agreement that they step
back on let's say effective July 1st.

I am in favor of this solution. André, did the MC discuss that during
yesterday's call? In case we go with the July-1st-solution, all current
MC members need to agree to be willing to serve in the legal body of the
future Foundation and be mentioned in the founding documents.

Yes, we discussed that in yesterday's meeting.
See: http://wiki.documentfoundation.org/TDF/Membership_Committee_Meetings#Minutes_2011-10-31

* all members agreed to stay for another couple of months in case BoD
  decides to postpone elections
* MC suggests to have Norbert Thiebaud and Simon Phipps as additional

    member / deputy in that case

Means - we would like to see the 5+2 MC setup and would ask the BoD to
appoint the successor for Thorsten and two deputies. In our discussion
we considered only two for that position (so other suggestions are
welcome).

All this onlyy for the case we do not have elections right now.

regards,

André

Hi :slight_smile:
Yes, thanks :slight_smile: I thought there was an impending problem rather than an existing problem. I doubt anyone here minds and even the most determined drone would have trouble trying to state a case even if there were an objection. So, it's all good
Regards from
Tom :slight_smile:

Dear board members,

this is a friendly reminder that we need a desion if we will start
the MC election process right now or if we postpone this to next year.

The proposed schedule for the election process starts at the 4th of Nov.
with the announcement of the elections, so there should be a decision by tomorrow.

best regards,

André

-------- Original-Nachricht --------

Hello André,

I am somewhat confused. Do you ask us to cast our final vote on the
decision to decide? :slight_smile:

Best,
Charles.

Hi,

I am somewhat confused. Do you ask us to cast our final vote on the
decision to decide?:slight_smile:

André means that if we go for elections, we must start preparing *TODAY*, so we need a decision soon. I'll send out a formal proposal in a few minutes.

Florian