[private MINUTES] 2025-01-20

As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2025-01-20 meeting of the current board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.

Disclaimer: The following private minutes from the current board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the board. Some of these minutes, or parts of these, might have been previously made available to the trustees already.

The Document Foundation
Board of Directors Meeting 2025-01-20
Call Notes

Date: Monday, January 20, 2025
Location: Jitsi

Session chair: Eliane Domingos de Sousa
Notes for the minutes: Stephan Ficht, Florian Effenberger

In the call:

  • Board - Eliane, Osvaldo, Simon, Sophie, Italo, Paolo, Laszlo
  • Board deputies - Mike
  • Membership committee - Jona
  • Membership committee substitutes - Andreas,
  • Team - Florian, Stephan, MichaelW
  • Community - Dione Maddern

Representation: None

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 17:05 UTC (18:05 Berlin time).

Public section

Questions from the community (all) - 10 minutes

  • any questions? (Eliane)
    • no questions came up

FOSDEM (Italo, Sophie) – 5 minutes

  • hotel and meeting spaces, location for dinner are confirmed
  • final invoices for hotels received today
  • sharing w/ those paying their parts
  • waiting for final number of people attending the dinner
  • swag to be sent to FOSDEM
  • booth for two days
  • dev room available
  • wikipage available for register for dinner and some more info
  • can we receive donations on the booth (Eliane)
  • device therefor is available (Italo)
  • must keep track of all dealt with ot the booth
  • separate donations from sales
  • tablet available at the booth therefor
  • link/barcode available too? (Eliane)
  • cash doantions possible but burden to bring them to the bank (Florian)
  • try to cash in as cashless as possible
  • avoid cash
  • link to the LO donate page will do the job
  • will bring necessary devices to FOSDEM (Mike)
  • roll ups for the booth (Paolo)
  • great to put the generic ones behind the booth then take them back to Munich (Mike)

Public section ends at 17:15 UTC / 18:15 Berlin time.

Trustee/members-only section

  • Nothing for this meeting

Board and MC only section

[REDACTED: 127 lines of legal discussion]

communication to [REDACTED: name of company] regarding payment → Paolo

Procurement Policy (Italo) – 10 minutes

Trademark (Italo) – 10 minutes

  • [REDACTED: legal situation] is still open (Florian)
    • [REDACTED: 66 lines of ongoing legal situation]
  • [REDACTED] just creating such a heavy work load (Florian)

The meeting ends at 19:01 UTC / 20:01 Berlin time.