As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2024-10-07 meeting of the current board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.
Disclaimer: The following private minutes from the current board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the board. Some of these minutes, or parts of these, might have been previously made available to the trustees already.
TDF in-person board meeting
Monday, October 7, 2024
Belval University, Luxemburg
Present:
- Board in person - Eliane (Chair), Italo, Osvaldo, Sophie, Paolo, Laszlo (joined at 11:10)
- Board remote - Simon (Deputy Chair)
- Board deputy in person - Mike
- Team - Stephan, Florian
Start of the meeting: 10:45 local time (08:45 UTC)
Notes taken by: Florian, Stephan, others
Publication of splitting items vote
- splitting items (Italo)
- creating potential table of contents
MC situation
- motion regarding MC (Simon)
[REDACTED: 8 lines of ongoing legal situation]
LibOCon vote
- problematic having a vote during conference (Florian)
- started discussing it weeks ago (Laszlo)
- had a discussion and find a compromise (Italo)
- big part of open source
- consensus about schedule
- we are already in the conference (Sophie)
- Simon mentioned to help organizing (Laszlo)
- consequences would be disapprove the conference and stop all (Florian)
- discussion started with organisation team (Paolo)
- agreement to extent it
lost content due to connection problems
- trustees expected a ‘pure’ LibOCon (Laszlo)
- understand Laszlo’s point (Simon)
- few months back we started discussing the item
- don’t see the fact Laszlo asking not to pay for the conference
- is anybody here to not run the conference? (Florian)
- no useful outcome at this point (Simon)
- a bit too late now
- majority of board participated in organizing (Paolo)
- when and if should have stopped much earlier
[REDACTED: 69 lines of ongoing legal situation]
General exchange about TDF priciples from the beginning
lunch break from 13:15 to 14:45
[REDACTED: 21 lines of ongoing legal situation]
Declaration of Completeness
- was not signed last year (Florian)
- explaining nature/purpose of DoC
- vote needed to decide who to sign the DoC
- Eliane, Osvaldo, Sophie, Paolo, Laszlo, Italo, Simon declaring they would not sign the Declaration of Completeness
- [REDACTED: sensitive legal statement]
- Laszlo disagrees, everyone else agrees
=> Approved
- Laszlo disagrees, everyone else agrees
Motions from Italo (and others) regarding TDF’s situation
- Italo provides an overview of the 12 motions
- motion 1 has been unanimously approved, and motion 2, as a consequence, does not need to be voted
- motion 3, 4 and 5 are related to trademark / online stores
- motion 6 and 7 are related to [REDACTED: name of company] / [REDACTED: name of company] tenders
- motion 8 [REDACTED: ongoing legal situation]
- motion 9 will be discussed when we will receive a draft of the procurement policy
- motion 10: Italo has collected materials from different sources, and will try to generate a first draft of the table of contents of the book, discussion will happen at that time
- motion 11 about consecutive terms and time after term for new candidacy (plus time after affiliation) will be discussed at a later time
- follows a broad discussion on the several motions proposed
- [REDACTED: 3 lines of ongoing legal situation]
in person meeting ends at 19:00 Luxembourg time / UTC 17:00