As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2023-01-23 meeting of the previous board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.
Disclaimer: The following private minutes from the previous board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the respective board.
6. Discuss: Plan FOSDEM in-person agenda (tdf-board, 20 mins)
- please enable remote participation (Gabriele)
- tentative schedule:
- Monday (February 6) board-only
- Tuesday (February 7) board, MC and team joint meeting
- What are the MC’s plans? (Thorsten)
- only some MC members can attend FOSDEM in person (Marina)
- Gustavo, Gabriele, Marina and Balasz will be there in person
- have timeslot for shared topics, e.g. 12-13 UTC, this timeslot works for MC - they have different timezones
- try to talk about most important topics in this timeframe
- can also do this on both days (Thorsten)
- Emiliano Vavassori joins at 17:25 UTC/18:25 Berlin -
- Shinji in different timezone, [REDACTED: private info about one community member] (Marina)
- what to address - generally, the topic from before Christmas, getting people behind shared goals, stop fighting, focus on mission and vision (Thorsten)
- wrt. audit anything required from MC, what’s the plan etc.? (Marina)
- also, follow-up on Winheller statement, progress there? (Marina)
- want to be prepared for the audit (Gabriele)
- normal request given size of TDF, checking our books per requirements/specification from Berlin; timing not ideal (Florian)
- chartered accountant, will look & check, can generally request to look into ~everything
- not so relaxed, more worried - but more details on scope, impact and work required then at FOSDEM
- Marina reach out to members, for governance of foundation
- Marina budget planning - how much is available for fostering etc
- AI: have shared Nextcloud document for agenda planning (Thorsten)
7. Discuss: Last minute item(s) (tdf-board, 5 mins)
Rationale: if there is time left, and anything is popping up after sending the agenda
-
Cyber Resilience Act
- not sent out yet, can also give feedback tomorrow - deadline too short (Florian)
- extends CE certification onto software, affects wider open source ecosystem (Thorsten)
- deadline is today at midnight
- TDF’s impact is limited, so we can spend more time in crafting the statement? (Thorsten)
- document is fine (Paolo)
- makes sense to take LibreOffice Technology / the wider ecosystem’s interest into account
- please next time, send document in one batch to get feedback shared with everyone (Marina)
- didn’t see feedback from others because of this
- share document in Nextcloud preferred, indeed (Thorsten)
- not many FLOSS organizations sent out specific comments (Paolo)
- miss allotropia, Collabora and other orgs, they should send something out too
- suggest to send something less polished out to Commission (Paolo)
-
board-discuss question wrt. communication expert decision (Cor)
- October 17 decision should be published, to address that (Cor)
- some redactions were suggested back then
- [DECISION] Re: [VOTE] Review handling CoC complaint against board member - 17.10.22, 12:14 - Message-ID: 8dc29cae-16ce-ca63-3c56-6ef6668849c7@documentfoundation.org
- shared document
- be careful wrt. [REDACTED: external entity] (Paolo)
- AI Cor or Florian: prepare shared Nextcloud document for the board to edit
- AI board review document, remove what needs to stay private - no additions/comments please
- Cor Nouws leaves at 18:01 UTC/19:01 Berlin time -
- LibOCon (Thorsten)
- offer for Berlin, from Mario Behling, do something jointly with OpenTec Summit
- massive rush for venues, due to pandemic backlog in Germany
- Germany is comfy for us, but it’s really about time to go elsewhere (Marina)
- TDF is not just Europe
- worth trying (Thorsten)
- proposal from Turkey in the past (Gabriele)
- was that not a problem for some wrt. travelling/visa? (Thorsten)
- other FLOSS orgs do one central, annual conference, plus sister events around the world (Thorsten)
- overhead, planning, time & carbon cost of flights
- How about Luxemburg? (Paolo)
- How about doing a CfL, and then do a fallback if needed? (Marina)
- We’re too late for that likely (Thorsten)
- How about Bukarest? (Gabriel)
- suggestion: start CfL for 2024, and going with something in Europe in 2023 - private CfL for 2023, public CfL for 2024? (Thorsten)
- We have satellite events, but don’t send many people there (Marina)
- suggests to try having an event at an university (Gabriele)
- materials for conference organizers:
- MC members leave -
- legal topic
- [REDACTED: law firm name] proposal, how/if to move this forward? (Thorsten)
- against (Paolo)
- against, but no general issue with [REDACTED: law firm name] (Emiliano)
- fine (Ayhan)
- fine (László)
- wants more details in writing, generally fine - be good to have extra lawyers for solving things (Gábor)
- AI: Thorsten to write proposal
- Carlo has a law firm too, and much better rate (Paolo)
- It my understanding that Ayhan & László are fine with more lawyer time, not specifically with engaging with [REDACTED: law firm name] (Paolo)
- five lawyers lined up already (Emiliano)
- yes, and we’re not making progress on the backlog (Thorsten)
- the great advantage of a larger firm is, that provides quick & stream-lined access to lots of different lawyer expertise, without having to hunt for it every single time (e.g. as we see for [REDACTED: sensitive legal topic])
- our current model stopped scaling, let’s try something else (Thorsten)
- please, suggest other law firms if you think they offer better service/rates (Thorsten)
The private meeting ends at 18:46 UTC / 19:46 Berlin time.