[previous private MINUTES] 2022-09-27 (in person)

As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2022-09-27 (in person) meeting of the previous board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.

Disclaimer: The following private minutes from the previous board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the respective board.

Legal working group

Thorsten expresses his continued unhappyness with the non-existence of legal guidance & counsel, even after repeated questions. Thorsten feels insufficiently counselled, and wants to avoid a repeat of the budget vote issues.

Florian quotes this in response:

Board minutes April 4:

"

  • proposal Collabora and allotropia people to abstain (Thorsten)
  • need a new, formal vote then, with the above abstaining (Florian)

"

[VOTE] approval of preliminary budget for 2022 - Board Discuss - The Document Foundation Community (April 6):

“The Board decided to run another approval vote on the preliminary budget for 2022, as all board members and deputies who might bid on the approved tenders and projects decided to abstain by explicit declaration.”

DeepL translation Mike advice from April 4:

[REDACTED: direct quote of legal advice]

proposal:

  • (#1) legal group with paolo, emiliano, gabriel and laszlo

    • plus gentleman’s agreement, that the internal topics can be handled by thorsten, cor etc
    • and the full board responsible for legal topics
    • emiliano: once this whole thing is fixed, he’s stepping out
  • (#2) nominal paolo/emiliano group, gentlemen’s agreement, that thorsten/kendy would not being blocked to work on other topics

    • requires cor in
    • thorsten: happy to be fully excluded from discussions even
    • thorsten: hmm, why did this statement get to us, as final legal advise
  • (#3) kendy: two legal groups, or more - tender/TM group, plus

    • emiliano & paolo
    • and the old one for the rest
  • (#4) paolo: just keep going, but speed up

    • analysing and decision
    • big options - cancel the license, right away, cancel it
    • decided against it
    • but: anything that needs to be put into action - must go to the board?

Advisory vote result:

  • unanimous approval of option #1
  • next steps: ai emiliano to share vote draft with directors
  • then guidance on voting (preferably from Mike), plus official vote on board-discuss