[previous private MINUTES] 2022-09-26 (in person)

As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2022-09-26 (in person) meeting of the previous board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.

Disclaimer: The following private minutes from the previous board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the respective board.

1. Team issues

  • c.f. internal email thread
  • people generally unhappy
  • staff neutrality policy
  • stop the bleeding, sort the pending issues
    • → Florian, and 1-2 directors, that the team members involved in a discussion, and the other party, agree with
    • → decision: Florian, and TBD directors, decide during team meeting tomorrow
    • board/staff collaboration
      • policy writing, comms channels
      • Emiliano: mandate that scolding team members should be Florian
      • and the other way: team reports to Florian, he complains to board
      • suggestion: employee oversight group, plus Florian
      • decide latest next employee oversight call - AI Florian chase that
    • work/life balance, and trainings
    • oversight group → approved unanimously
      • by when? can we use tax-free training budgets?
      • lots of staff on holidays in October - so lets have first results/proposals by then
      • how to include the freelancers

Nuke option to be available: CoC Policy team can use and trust

2. Legal working group

  • come to an understanding & how to move forward
  • proposal:
    • (#1) legal group with paolo, emiliano, gabriel and lazslo
      • plus gentleman’s agreement, that the internal topics can be handled by thorsten, cor etc
      • and the full board responsible for legal topics
      • which obviously makes it necessary for the legal group to communicate about the topics, process, etc in a way that allows the full boards fulfilling their duty responsibly
      • emiliano: once this whole thing is fixed, he’s stepping out
    • (#2) nominal paolo/emiliano group, gentlemen’s agreement, that thorsten/kendy would not being blocked to work on other topics
      • requires cor in
      • thorsten: happy to be fully excluded from discussions even
      • thorsten: hmm, why did this statement get to us, as final legal advise
    • (#3) kendy: two legal groups, or more - tender/TM group, plus
      • emiliano & paolo
      • and the old one for the rest
    • (#4) paolo: just keep going, but speed up
      • analysing and decision
      • big options - cancel the license, right away, cancel it
      • decided against it
      • but: anything that needs to be put into action - must go to the board?

3. Strategy goals

4. Items from the Deck

  • Stephan’s minutes items: Topics with BoD present, as far as I remember, were:
    • “big elephant”-issue
    • hire developers
    • app stores
    • CoC policy [REDACTED: name of external organisation]
    • CoIs
    • Community
      • metrics declining
      • worldwide activities
      • broaden community
    • travel refund (TSP)
    • LATAM 2022