[previous private MINUTES] 2022-07-11

As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2022-07-11 meeting of the previous board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.

Disclaimer: The following private minutes from the previous board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the respective board.

  1. Vote, Discuss: scholarship; deadline end of July (tdf-board, Stephan Ficht, 5 mins)
    Reason for privacy: HR, tax and legal topics.

    Options:

    • renew existing stipend (TUM, Technical University of Munich) for one more year at 1.800 €; decide no later than mid/end of July; payment due Sept 1st
    • DIY; finance, promote and supervise a student independently
    • drop stipend given that it was meant to be a one-off gesture to honor KJ
    • other?
  • supporting to do it regularly (Emiliano)
  • renewing
  • call for a vote - 5 in favour, lets continue for one more year with the TUM
  • form a group to deal w/ that
    • Gabor to volunteer
  1. Status Report: Reporting from the oversight groups (Thorsten Behrens, tdf-board, 5 mins)
    Reason for privacy: HR, tax and legal topics.

    First quarter for the new board is up, so let’s hear reports from the various oversight groups.

  • alas had to work on other things; promises to work on it before next meeting (Cor)
  • employee → done, paolo to add last bit (Paolo)
  • legal needs to be worked on (Thorsten)
    • Paolo to amend it quickly
  1. Status Report: [REDACTED: confidential HR topic] (Florian Effenberger, Stephan Ficht, 5 mins)
    Reason for privacy: HR, tax and legal topics.

  2. Discuss: Improvements on voting procedures (Paolo Vecchi, Thorsten Behrens, 5 mins)
    Reason for privacy: legal topics.

    How can we improve the vote drafting and running procedures?

    Previously: LOOL vote and app store vote where met with challenges, see cards there.

  • clear communication needed to the community beforehand especially wrt LOOL (Paolo)
    • short notice to vote
    • need for more time, need to take in consideration other opinions
    • 24h discussion too short
  • attempt to re-open the topic after long discussion and decision (Cor)
  • appropriate amount of time to topic (Thorsten)
    • LOOL effectively in attic since 1,5 years
  • don’t see why to have rushed it (Emiliano)
  • only 21 h to discuss before vote (Paolo)
    • way too short
  • compromise found: not to take to attic immediately (Thorsten)
  • should have time given to LOOL (Gabor)
    • the three months in the decision sufficient for that

adjourn at 19:20 - remaining agenda items shelved til next call

The private meeting ends at 17:21 UTC / 19:21 Berlin time.