As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2022-05-02 meeting of the previous board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.
Disclaimer: The following private minutes from the previous board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the respective board.
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Discuss & reports: board oversight groups (Thorsten, all 20 mins)
Reason for privacy: HR, tax and legal topics.
First quarter for the new board is up, so let’s hear reports from the various oversight groups.
- lets please start having some reports in (Thorsten)
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Thorsten gives overview and explains NC deck working
- any feedback yet? (Thorsten)
- thanks for showing that deck (Cor)
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now reporting on areas (Cor)
- short email exchange about certification updates
- even some activities on marketing
- ongoing work, not real new things to review
- link from Italo wrt certification (Laszlo)
- Cor/Laszlo: will report in detail next board call about certification
- Italo wanted to extend certification;
- was already agreed by the previous board
- details forthcoming, maybe ~2 weeks
- infra report - here, group sometimes missing some forces (Emiliano)
- usually just a handful people from community
- might be a area to attract more people?
- QA: no concrete items by today to report (Gabor)
- our responsibility is to keep things running smoothly, can we have that confirmed? (Thorsten)
- will work on this to report next time (Gabor)
- meanwhile, explaining how to set notifications in Nextcloud (thx Gabor for the hint!) (Thorsten)
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Documentation: goes steadily, Olivier doing a great job (Kendy)
- no concerns at the moment
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Native Lang.: maybe worth to reach out to Sophie/cloph (Thorsten)
- no updates during call
- New Generation Project - this started
- lets write press statement? (Thorsten)
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license & development: development tenders happening, LibreOffice releases are under control (Caolan)
- new chinese developper who caught our attention (Caoloan)
- AB slides a good source for metrics! (Thorsten)
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affiliation, etc.: usual work going on (Paolo)
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first call w/ [REDACTED: sensitive business inquiry that didn’t turn out to be more concrete in the end] happened
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minutes: [REDACTED: link to confidential board-only minutes regarding the above]
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initial call to see what we are doing
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Italo is going to poke ? Osvaldo?
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together w/ Italo/Mike bug bounty program from Intigriti
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in contact w/ brussels group who? (Cor)
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OFE - Paolo is talking to them with Italo
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budget needed?
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contracts, legal: clarify what information should be shared between members of oversight group [in relation to advice provided by legal counsel to Thorsten and not shared with rest of legal group/board (Paolo)
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board-discuss thread with Andreas M. mentioned
- suggestion to discuss first in legal group (Thorsten)
- will provide a report but we are not in the position to do it today
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Employees and hiring
- draft report [REDACTED: board-only link with sensitive HR topics]
- needs adding a couple of items (Paolo)
- international contracting & hiring is an area where work is ongoing (Paolo)
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finance - CoinGate is asking for more and more paperwork (Florian)
- maybe seek for a better vendor
- not very much donations coming in via that avenue
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silently drop it? (Thorsten)
- e.g. wikipedia stopped accepting cryptocurrency (so did a number of other opensource orgs)
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should we vote today to remove it from the page? (Thorsten)
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AI Florian: check our ToS for any cancellation fees, then run an e-mail vote
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Discuss: Last minute item(s) (owner of the item, all 10 mins)
Rationale: if there is time left, and anything is popping up after sending the agenda
- removing CoinGate (Thorsten, Florian)
- proposal for updated vote tally template from a community member (Florian): statement of recusing per CoI policy (“all parties with a financial connection to the decision were recused per the CoI policy”); there were other proposals (e.g. mentioning the final sums for tenders); explicitly mention exclusion of bidders in vote; explicitly list members of tender committee
AI Florian: Florian to draft a vote for Coingate dropping
- votes on the tenders not clear who votes (Florian)
- be good to increase transparency-by-default here (Thorsten)
- avoids annoying questions afterwards (Thorsten)
- should we vote on this, Florian to draft a vote then please (Thorsten)
- OTOH, since Florian tallies the vote, he’s free to change the wording IMO (Thorsten)
Next meetings
- Monday, May 9, 1615 UTC/1815 Berlin: joint meeting between board and team
- Monday, May 16, 1600 UTC/1800 Berlin: public board call; nonprofit workshop w/ Uwe and Florian during private part
- Monday, May 23, 1615 UTC/1815 Berlin: TDF workshop on foundation setup and history
The private meeting ends at 17:01 UTC / 19:01 Berlin time.