[previous private MINUTES] 2022-04-04

As one of its tasks, the current board is looking into decisions and meeting minutes taken in the past that were not yet published according to our statutes. What follows are previously private minutes from the 2022-04-04 meeting of the previous board, which are now made public. Some elements in the minutes might be redacted as there is a need for confidentiality, or as individuals are mentioned in specific contexts.

Disclaimer: The following private minutes from the previous board are published as is. They have not necessarily been confirmed by the respective session’s chairperson or keeper of the minutes, nor approved by the respective board.

  1. Discuss: Last minute item(s) (owner of the item, all 10 mins)
    Rationale: if there is time left, and anything is popping up after sending the agenda
    • budget decision revisit

Re-visit topic from public call:

  • controversial aspects of who contacted whom (Cor/Paolo)
  • please, all, try to overcome past and find way to work together (Thorsten)

Back to budget decision revisiting:

  • wrt the budget (Thorsten)
    • that was a very abstract thing
    • we assumed, that fair tendering independent of the budget vote would provide the necessary independence
    • there’s concerns that no longer holds
    • concerns are not new, were raised by Mike Schinagl two years ago already, but not followed-up by TDF - bigger metatopic we urgently need to solve, but we also need a budget now (Florian)
    • proposal: how to address budget vote now?
  • setup with all the details (sum, bidders, deciders, other things etc.) is difficult (Florian)
    • proposal: approve budget by those not being bidders
    • in parallel optimize how to improve process for the future
  • additional challenge today - not quorate without Laszlo (Thorsten)
  • not quorate today, so need to go by email (Florian)
  • proposal Collabora and allotropia people to abstain (Thorsten)
  • need a new, formal vote then, with the above abstaining (Florian)
  • was quite happy to come to an end last week (Thorsten)
  • let’s move forward with what we have on hand (Florian)
  • quickest option is email vote now (Caolan)
  • have to think about a quick and good reply to Andreas (Thorsten)
  • actual process is to go fast (Emiliano)
    • like to have everyone involved
    • vote by email with non-conflicted people
  • a bit baffled by things popping up for policies (Cor)
  • problem is known for long, Mike mentioned it, should finally fix it (Florian)
  • let’s investigate where the problem lies (Cor)
  • there is a ranking (Paolo)
    • objected because not clear
    • re-vote on ranking we put together last week
  • but it was unanimous last week (Thorsten)
  • potential conflict (Paolo)
  • ESC is involved (Cor)
    • board to take the freedom to see different angles
  • interference from economic interests (Paolo)
  • again, let’s re-run the vote without Collabora and allotropia people (Thorsten)
    • need to come to a result quickly
  • poor practice to exclude people (Caolan)
    • good idea not to change what was decided last week
  • voted last week and keep it (Gabriel)
  • budget is duty of board regardless of affiliation (Kendy)
    • trusted the ESC ranking proposed
    • want to be included
  • if no email vote happens, fear we need to redo budget (Thorsten)
  • approve the budget because we need to have one (Paolo)
    • conditionally fine
  • will draft that email for a public vote (Florian)
  • do careful wording please (Thorsten)
  • possible to get the ESC ranking? (Paolo)
    • ESC minutes disappeared
  • let’s agree about the process (Thorsten)
    • no reason not to put the Euro amounts there in public
    • will check the status of ESC minutes if private/public
    • if private to ask for disclose’em
    • no need to be public, just share with the board (Paolo)
  • let’s focus to fix it (Florian)
  • looking forward on improving (Cor)
  1. Discuss & vote: HR topic (Thorsten, all 20 mins)
    • discussion & agreement on process
    • Thorsten to call for a private email vote

Next meetings

  • Monday, April 18, would be a public holiday in several countries.
    Should we cancel, or move?
  • AI Florian get decision on the above via email poll/vote

The private meeting ends at 17:20 UTC / 19:20 Berlin time.