Hello,
with this message, I’d like to inform the board and the community that we will soon start the formal vote for approval of the 2024 closing ledgers.
The financial report must accurately report all accounting-relevant items and numbers, list profits and losses, and contains our closing ledger and the reserve building It will be sent to the foundation authorities and the tax office. It will be made public on our website, alongside an English translated version. The financial report will be prepared and verified by our tax advisor based on their accounting.
The reserve building (2025 budget) will follow in a separate vote proposal later on, the document are still in review.
The filing as prepared by our tax consultant has been shared now with the board (Nextcloud folder TDF Board → Budget 2025). The essence of the budget has been discussed and agreed before, and is being executed. What happens now is the approval of the formal documents to be filed with the foundation authorities, the tax office and the auditor.
In total, two files are relevant for the 2024 closing ledgers:
- the 2024 annual closing ledger (“Kontennachweis zur Vermögensübersicht”, “Kontennachweis zur Überschussrechnung”)
- the accounting ledgers
To fully review the closing, I can send the board members the account statements, cashbox journals, PayPal and Stripe balance sheets, 2023 closing ledger (to compare numbers) and other data, just let me know.
I’ve also created non-binding DeepL translation for the board’s convenience for the 2024 annual closing ledgers. I did not translate the accounting ledgers due to privacy concerns and as the line items are unlikely to be translatable.
The vote will be similar to what was done last year:
- approval of the 2024 closing ledger, in its binding German version
- authorize Florian to sign and send in the documents to the foundation authorities, the auditor, the accountant and the tax office, on behalf of the board
- authorize the tax advisor to file all of the above with the Berlin tax office, on behalf of TDF
- authorizes Florian to communicate this vote result, in case it is approved, to the tax advisor
When the vote is done, I will also prepare a German summary of this vote that has to be filed to Berlin.
There are some minor checks to be done (e.g. review of the cashbox journals, capital investment depot, review of assets). When this is clarified, we can start the vote. When the vote starts, it will run for the usual 72h. I plan to start the vote in the next 1-2 weeks.
Florian