I am planning a hackfest/hackathon in Montreal, Canada and I was wondering
what resources were available to prepare such an event?
Obviously you need a room capable to hold the expected number of people
with tables and proper seating. We were ~20 people on the Hamburg
Hackfest last weekend, ~25-30 in Munich last year, but these numbers are
probably higher than what can be expected for Montreal because Germany
is somewhat the home play for LibreOffice and within good reach for
Also good if the room or a next one has a recreational area with
armchairs or couches. Best if the room isn't bare and sterile an
already existing hacker space mostly makes feel comfy.
Of course you need Internet connectivity, WiFi if possible so people can
carry around their laptops without loosing connection. Have enough plugs
for everybody and extension cables / multi sockets. A projector (and
white wall) may be good in case someone wants to show something to all
or hold a lightning talk.
To tune into a friendly atmosphere and get to know each other have
a social event the evening before (i.e. Friday if hackfest on weekend),
like a dinner or beer event. Best if some sponsor pays for it
Provide enough drinks and food and fruits for all days, all sorts of
caffeinated drinks are welcomed, some beer for the evening, bread rolls,
cheese, ham, salami, snacks, apples, bananas, strawberries Order
(sponsored) pizza in the evening.
Last but not least, have fun and hack