Documentation team meeting minutes Friday March 27th, 2026 --** 15:00 UTC **--

Presents: Dione Maddern, Peter Schofield, Olivier Hallot

Completed Actions Items:

  • Writer Guide 262 PUBLISHED

Pending Action Items:

AI: Check suitability of using LLM to translate Base Handbook to English (Ed Olson)

AI: New GSOC Improvements

Misc Topics

Next Guide release: 27.2

  • 7 guides each 6 month is too much for the current Doc team (all)
  • Require deep knowledge on the contents and suite (olivier)
    • Some features hard to test and often obscure (olivier)
    • Terse reports on release notes, often go unoticed (olivier)
  • Propose to skip August release and work on 27.2 (All)
  • Updates and Publication: Procedure
    1. Create XX272 folders as before
    2. Create WIP folder and copy 262/Published in 272/WIP
      • rename files
      • enable track changes w/ password. Password should be empty
    3. Create XX272 project in Nextcloud Deck
      • assign card to yourself
    4. Use Online to add comments, fix typos and small editions
    5. big changes and chunks are better done offline with LibreOffice
    6. Upload changes in WIP folder, Update Deck
    7. Weeks before deadline (TBD), contents freeze and initiate revision/guide build

Help pages (recurring)

  • Updates and fixes
  • New pages for new features
    • “Canvas Slide” (not yet visible)
    • Table Styles (exclusive for XLXS files)

Documentation website pages

Guide Bugs reported in Bugzilla

https://bugs.documentfoundation.org/show_bug.cgi?id=137487

Getting Started Guide (recurring)

AI: Getting started with Base chapter needs rewrite?

Calc Guide (recurring)

Finished

Writer guide (recurring)

+ AI: Submit bug for Keyboard shortcut dialog
  + Have a search field or checkboxes row for 
    quick find of available/existing shortcuts
+ About Outline levels, headings levels and list, list levels:
   + https://bugs.documentfoundation.org/show_bug.cgi?id=155269#c9
   + rathe complex copncept that reuires better guidance: WG Ch. 12
   + https://books.libreoffice.org/en/WG252/WG2512-Lists.html

Draw Guide (recurring)

Draw guide is completed (P. Schofield)

Base Guide

Other

Help Chatbot
+ stalled
+ See Franklin Weng p
resentation in Budapest on LLM for LibreOffice

File management in NextCloud.
+ pending

Provide sample spreadsheets?

  • Will resume this topic later

Videos
+ Stalled - under evaluation

Sanity check extension

General Info:

Doc team Telegram - group

Doc team in TDF Jitsi

Doc team pad for minutes
https://pad.documentfoundation.org/p/documentation

Next meeting:

Fridays at 15:00 UTC.

Hello Olivier

Definitely agree with one issue of user guides in one year. It will give me more time to do other things. However, the change does raise questions.

  1. Do we change the front and rear covers to only display 27 as the version number?

  2. Do we change the file names to match. For example DG26201-IntroducingDraw to DG2701-IntroducingDraw.

Regards
PeeWee

Hello Olivier

I have published the Impress Guide 26.2 and the files are in the Published and PDF folders on NextCloud.

I have now started to go through the Math Guide to get it up to 26.2. Should finish the Math Guide 26.2 end of next week, unless I come axross any problems.

Regards
PeeWee

If someone will point me to the files for published 26.2 user guides, I am happy to produce the print editions. I need both PDF and ODT files. A direct message is the best way to reach me.
Regards, Jean

1 Like

Writer 262
Yesterday I published a new version of the chapters and the PDF of WG262 with corrections to legends and changes to some images.

https://nextcloud.documentfoundation.org/apps/files/files/1705921?dir=/LibreOffice%20Documentation/English/Writer%20Guide/26.2/Published


Calc 262
https://nextcloud.documentfoundation.org/apps/files/files/1706723?dir=/LibreOffice%20Documentation/English/Calc%20Guide/262/Published


The ODT files of the complete guides are exported from the master document, so they still have links to chapters and hidden sections.
If you want I can clean up links and remove hidden sections if that gives you problems. (I can do it with macros)

  • Now the CG262-CalcGuide.ODT and WG262-WriterGuide.ODT files in NextCloud are clean:
    They do not have links to the chapters or hidden sections.

Math Guide 26.2

Published and PDF files for the Math Guide 26.2 and the separate guide chapters are now available in NextCloud ready for review. If you find any errors, then please add comments with suggested corrections and place the corrected file in the Math 26.2 WIP folder, then send me an email.

Regards

PeeWee