[DECISION] TDF to join APELL Advisory Board

Hello,

the following decision, which has been taken today, is now made public in accordance with our statutes.

TDF to join APELL’s Advisory Board at a cost of €6000 (+VAT if applicable) per year and initially delegate Paolo Vecchi as representative for TDF in the AB

The vote runs for 72 hours from now.

The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4.

A total of 6 Board of Directors members have participated in the vote.

The vote is quorate.

A quorum could be reached with a simple majority of 4 votes.

Result of vote:

TDF to join APELL’s Advisory Board
6 approvals: Mike, Simon, Eliane, Paolo, Osvaldo, Sophie
0 abstain
0 disapprovals

initially delegate Paolo Vecchi as representative for TDF in the AB
5 approvals: Mike, Eliane, Paolo, Osvaldo, Sophie
0 abstain
1 disapproval: Simon

Decision: The proposal has been accepted.

Florian

1 Like
  1. Which APELL? Is it this one?
  2. Another case of the BoD conducting TDF behind the trustees’ backs: Everything is kept secret, no public discussion or even request for comments about the interaction with APELL
  3. Who is the party that will be paying, and who will be getting paid?

Hi,

I respectfully agree with Eyal…
What is it ? A lobbying circle ? Which benefit ?
So we want have some details BEFORE any vote.

Three notes:

  • My comment was not opposition to Paolo as implied but the assertion that any representation of this kind should be conducted by a staff member - Italo usually handles this sort of thing. Doing so avoids any conflict of interest in the representation.
  • Since the vote was singular my opposition should be recorded as a vote against the whole motion.
  • I also see no reason for this matter to have been considered secretly or urgently and indeed I asked for it to be discussed at the board meeting on Monday.

Just to clarify though - I don’t know that I’m against this decision. It might be a good idea, it might be a bad idea, I really can’t say.

Also, think of the correspondence we must have had with APELL: They must have made this suggestion to us in writing; sent us details of about what their AB does and the duties of AB members; and we might have sent them replies with certain commitments beyond the mere membership, e.g. what we would contribute to as AB members. This too is kept secret… well, secret just from us; the APELL people know all about it.

So, this was brought up for an urgent vote with no discussion even in the BoD?

Ok, I guess I take what I said back: It’s not that the BoD keeps secrets from the trustees, it’s that the ruling clique within the TDF keeps secrets from everybody else. Another thing to keep in mind during the upcoming elections.

1 Like
  • Since the vote was singular my opposition should be recorded as a
    vote against the whole motion.

That then would have suggested you were against joining APELL, when you
explicitly wrote “I agree with joining the APELL AB”.

Ideally, people would vote +1, 0 or -1 and add any additional comments
they want to have published explicitly marked as such.

Ideally there would have been an open conversation about the matter, given it falls short of the threshold justifying a secret decision.

We have several things in this thread here.

First, on the vote representation itself:

It is demanding to have one vote, in which voters say they are in favor of one part, but are not in favor of another part. However the vote is then represened in public, it can be challenged. The best solution therefore is to clearly give a +1 (plus one), 0 (zero) or -1 (minus one) on the full motion and add any short extra statements to be published with its publication. That helps to make the job much easier for whoever has to publish the vote sumary.

Second, on APELL:

We were approached by OSBA with this opportunity via their newsletter. There was no correspondence with APELL in the form it was assumed here. There was also no “urgency” vote. The OSBA newsletter was forwarded by me to the board, upon this, the proposal was made on the directors list. Could this have been done in public? Yes. Was there a bad intention? No.

Also, in the mail thread I saw none of the directors noticing this and suggesting to have the vote in public instead. I don’t remember hearing that during Monday’s board call either, and I don’t see it mentioned in the minutes, to which all board members have full access also during the call twhen hey are being written.

If there is written statement of concerns regarding private voting, please share it here - I didn’t find it, but I might have as well missed it. If there isn’t, this is a collective outcome, and we all can aim to be better. Next time, I suggest to clearly state in the vote thread to have the vote in public, and also add it to the minutes, otherwise things end up in a finger-pointing game that helps no one.

Third, on secrecy:

Can we do better? Sure. Is there a “ruling clique within the TDF keeps secrets from everybody else”? No. Rather the opposite, a long list of meetings and decisions that have been published. Decisions are published usually the same day, minutes soon after the meeting.

Some decisions are taken only by a board majority, for example:

Is that a “clique” doing “secret” votes as per the accusation here? No. I know that life happens and not everyone has time to participate in all the votes and discussions, and I don’t blame anyone. TDF must move on. So discussions and decisions take place. That is not a malicious act.

We can always do more in public, I’m all in for that. We are gradually improving.

But things just happen. I remember a workshop at the Budapest conferene, for which today there are no recordings and no minutes published, neither here nor to the members. How many people attended? What did they say? How did the moderators act? Where is a representation of the long statement I made there?

I am not pointing fingers and tell there is a “clique that keeps things secret”. I know life happens and some things don’t work out. I don’t assume bad - I move on with productive things that bring the community and the project forward.

Apologies for challenging the above statement but I have seen no traces of you asking the board for the matter to be discussed on Monday.

If you believed that the matter required more attention by the board and the community you could/should have brought it up during the public part of the meeting but IIRC you decided not to do so.

Hi Eyal,

The Board of Directors acts fully within the authority granted by the Foundation’s Statutes.

According to § 8(1) of the Statutes, the Board is responsible for managing the Foundation and making decisions on all fundamental issues independently.

Transparency is ensured by § 8(3), which explicitly requires the Board to publish its decisions and relevant information in a generally accessible way. This is done regularly via our public minutes, mailing lists, and official communications.

We continuously work to improve transparency and communication, ensuring that this ongoing effort does not interrupt or delay the progress of matters important to the project and the Foundation. The Board must keep the organization operational and responsive, always guided by TDF’s mission and the best interests of the LibreOffice community.

Personally, I would like to see the Foundation participating in more boards and initiatives of related organizations — being closer to the discussions and collaborations that affect the world of free software. Participating in such dialogues is positive and fully aligned with TDF’s mission.

Best,
Eliane

Simon,

How could this matter be considered secret if the request was sent to the Board mailing list? You received the email and also voted.

I did not see any indication that you wished to discuss this matter by email, in our internal chat, or during the meeting.

From my perspective, everything was handled transparently and in accordance with the Board’s regular procedures.

Best,
Eliane

I also don’t recall this being proposed as a topic for the BoD meeting…

I sent an e-mail about it to the private list using the web interface, next time I have a quiet moment I will look for it.

Because the conversation was held at directors@documentfoundation.org - the private list for secret conversations - and not here.

I am not aware of a web interface to send e-mails to the directors list. Maybe a webmailer, but the list itself doesn’t provide a web interface. That only exists for the Discourse discussion forum.

In any case, as I’ve said:

Compared to former times TDF has improved a lot already in the past months, and this is the path we all should continue.

The BoD is flagrantly violating §8(3)(c) by hiding almost all information about TDF affairs from the trustees. Interactions with external entities and deliberations regarding those discussions are “processes” and “discussions” of the foundation, which you are hiding from us. But in fact, it is even worse than that: It’s not the BoD vs the trustees. This entire process and discussion was kept secret even from the BoD, as evidenced by @webmink 's post . So,

It seems there is a ruling clique within the TDF, that is not the Board of Directors.

This clique conducts some of our business (or even most of our business) - including some of our external affairs - in secret even from formal TDF bodies. Then, when it has reached a certain decision that needs something like a transfer of funds, the decision is pushed through the BoD as a “fait accopli” - so the formal ratification is in place. Blitz proposals, not in BoD sessions, no discussion. Sometimes the decision text doesn’t even reveal the actual decision - like in this case, we’re not even told who is going to pay whom.

To be honest, Eliane - I’m not even sure you’re part of the ruling clique. What you would or would not like to see, personally? If I’m right, that doesn’t even matter, and the only thing setting you apart from me or other trustees is that you’re serving as the rubber stamp for the decisions of others.

For my fellow trustees, this attitude is what underlies the illegal and counter-statutory behavior we’re seeing from our ruling clique and from the BoD. The default is that everything is secret. Not just intra-TDF affairs: Even our foreign relations, our joining a Europe-wide body (as an advising entity, but still) - is something which, to their minds, is not our concern. It’s not even the BoD’s concern. Discussion? Who needs discussion? “we” have it all sorted out.

This statement is false.

As I have explained, there was an offer from the OSBA, which was forwarded to the directors list. On this very list, the vote was started, run and finalized. The directors list includes all directors.

So, contrary to what you say, the entire process and discussion were shared with the entire board of directors.

For those who don’t know what Florian is referring to (I didn’t), this is the Open-Source Business Alliance, a German organization that’s part of APELL.

That is a self-contradictory sentence. A published newsletter is not an approach. But I anxiously await seeing how the OSBA newsletter contained a proposal to pay the TDF 6,400 EUR for joining the APELL AB. Or the other way around, a proposal for us to pay them.

You’re asking us to accept your inconsistent account of an offer which you and the BoD are legally required to disclose to us, but are hiding from us.