The Document Foundation - Board of Directors Meeting 2026-07-20 - Call Minutes
Date: Monday, July 20, 2026
Location: Jitsi
Session chair: Eliane Domingos de Sousa
Notes for the minutes: Stephan
In the call:
Board - Eliane, Simon, Sophie, Mike, Paolo, Laszlo, Osvaldo (joined at 18:16)
Board deputies - none
Membership committee - Andreas (left at 18:14, joined 18:29), Shinji (joined 18:49)
Membership committee substitutes -
Team - Florian, Stephan, Jonathan, Neil, Italo, Heiko,
Community - Aleksi Kallio, BogdanB, Karl-Heinz Gruner, Hartmut Schorrig
Representation: none
The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call.
The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.
The meeting commenced at 16:05 UTC / 18:05 Berlin time
A. Public section
-
Status of developer and sysadmin hiring: 10 minutes
- summarising (Florian)
- thanks to team members looking into this
- sysadmin about nearby 100 applications
- work in progress for the interviews
- QA role
- no details sharing now
- 2-3 roles could be filled
- any idea when we can hire (Eliane)
- goal is before/around the conference for dev roles
- sysadmin maybe later
- hiring process takes time (Jonathan)
- all in all, good progress
- a lot of people involved even if not yet visible for the public
- summarising (Florian)
-
Annual closing, corporate tax declaration, VAT tax declaration 2025: 15 minutes
- a few things to finalise (Florian)
- budget was reviewed by tax counsel, documents finalised already
- please raise your questions if any
- a few things to finalise (Florian)
-
Community Q&A: 10 minutes
- any questions (Eliane)
- interested in an update on elections (Simon)
-
LibreOffice Conference
- Pasta will be available (Italo)
- local politician available for inaugurating speech
- support with some activities expected
- talk with press one week before the conference
- got money from the city of Pordenone
- TDF to cover logistics
- small canteen at university
- Saturday guided tour on afternoon with city guide
- hackfest
- all at walking distance
- around 60 talks, few local people included
- effective local team
- parallel event in italian language
- local entrepreneurs present
- thanks to Italo (Eliane)
- room for meetings (Board, MC, team) at the university (Italo)
- local buses available from hotel to university
- Pasta will be available (Italo)
Public section ended at 16:24 UTC / 18:24 Berlin time
B. Trustee/members-only section
- Nothing for this meeting
C. Board- and MC-only section
- [REDACTED: 56 lines about current job openings, not public because the roles are still being filled]
- [REDACTED: 104 lines about the legal topics]
The meeting ended at 18:01 UTC / 20:01 Berlin time.
Eliane Domingos de Sousa (Session chair)
Mike Saunders (Keeper of the minutes)