Board of Directors Meeting 2026-04-07 - Call Minutes

Board of Directors Meeting 2026-04-07 - Call Minutes

Date: Monday, April 7, 2026
Location: Jitsi

Session chair: Eliane Domingos de Sousa
Notes for the minutes: Stephan Ficht, Florian Effenberger

In the call:

Board: Eliane, Simon, Sophie, Mike, Paolo, Osvaldo
Board deputies: none
Membership committee:
Membership committee substitutes:
Team: Florian, Stephan, Jonathan, Dan, Neil, Ilmari, Vissarion, Cloph
Community: Michael M., Jeff, Aron B., Dennis,

Representation: none

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commenced at 16:05 UTC / 18:05 Berlin time

A. Public section

  • Board and TDF team will be meeting on April 20 and 22 for strategical alignment and planning regarding future of LibreOffice development (Eliane)

    • Ensuring our goals aligned in key areas
    • technical leadership, new features, technology, usability
    • planning of LibreOffice Online
    • bringing together Board vision and team expertise
  • Community Q&A: 10 minutes

    • any questions? (Eliane)
      • no questions
    • Perhaps move Q&A to the end of the Public section in future to encourage participation (Simon)
  • Hello and welcome to our new team members (Eliane)

    • working on the scripting side (Neil)
      • happy to work with everyone
    • happy to join the team a few days ago (Vissarion)
      • focused on Base
  • Update on the LibreOffice 26.2 download and donations: 5 minutes

    • downloads are very good (Mike)
    • no donation numbers at hand
      • experimenting with a donation banner
  • Budget 2026 (Florian)

    • sharing two links: Budget 2026 preparations and budget_2026_redacted.ods - The Document Foundation Nextcloud
    • fewer rooms needed for next LibreOffice Conference because of staying at the university
    • more hiring, discuss on which areas
    • costs depending on where to hire
    • 6 more roles
    • total planned for projects €111,000
    • no more projects so far
    • discuss in where invest
    • should agree at least on 1 or 2 roles as a starting point
    • will talk about budget on 20 and 22 April meetings (Eliane)

Public section ended at 16:20 UTC / 18:20 Berlin time

B. Trustee/members-only section

  • Nothing for this meeting

C. Board and MC only section

  • June/July seems fine for the Annual Report (Florian)

    • start soon with the job postings
  • important to talk about in meetings on 20 and 22 April (Eliane)

  • team is working on defining the very next roles to fill (Sophie)

  • have a look at financing and funding (Paolo)

    • perhaps more opportunities for hiring
  • seem we need kind of fund raiser (Florian)

    • lot of opportunities here in Luxembourg (Paolo)
      • even perhaps millions could be raised
    • let’s have Italo and Mike a look (Florian)
    • let’s create several buckets (Paolo)
    • unused potential there (Florian)
  • Corporate tax filing 2024 (Florian)

    • [REDACTED: 38 lines of legal discussion]
  • [REDACTED: legal topic] (Florian)

    • [REDACTED: 40 lines of legal discussion]
  • sent email to all board (Stephan)

    • paperwork, thanks to Eliane and Sophie
    • VBpur Karlsruhe another account opened
    • higher interest rate for this account: 1,6% p.a. vs. 0,35% p.a.
  • board vote needed? (Sophie)

  • board vote already there, four eyes principle in place (Stephan)

    • once moved, money blocked 40 days
    • funds available
    • see no risk we can run out of money
  • Florian can NOT review this (Florian)

    • wants Stephan to handle this with informing me
    • board must be aware I have no cycles to check details and numbers
    • fine by me to have Stephan handle it, but want to make it explicitly clear I can NOT actively check it, even if I would raise the flag if I see issues of course
  • everyone is fine

The next Board of Directors meeting will take place on Monday, May 11 2026

The meeting ended at 17:35 UTC / 19:35 Berlin time.

Eliane Domingos de Sousa (Session chair)
Mike Saunders (Keeper of the minutes)